Administrative Assistant

Medium; Surrey; On-site; CAD 60,000 - 70,000; Full time

Job summary

A growing Canadian company in Metro Vancouver seeks an experienced Administrative Assistant to support a Senior Executive Team. Responsibilities include coordinating travel arrangements, managing schedules, and providing administrative support. The ideal candidate will have strong organizational skills, experience in a fast-paced environment, and proficiency in MS Office. Salary ranges from $60,000 to $70,000 annually.

Qualifications

• 2+ years’ experience providing administrative support in a fast-paced environment.
• Proficient in Microsoft Office Suite.
• Experience in securing travel arrangements is preferred.

Responsibilities

• Coordinate day-to-day activities of the office and provide confidential administration support.
• Manage complex calendars and travel arrangements for the senior executive team.
• Prepare and submit detailed expense reports and manage databases.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Travel arrangement

Critical thinking

Education

Diploma or undergraduate degree in Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

We are proud to be a growing, Canadian owned and operated group of companies that offers innovative, delicious products that cater to evolving consumer preferences while ensuring exceptional quality and safety.

With a Head Office in Surrey, we are quickly becoming one of the municipality's largest employers with a fast-paced and dynamic environment. We offer the depth and complexity of a metropolitan opportunity, balanced with an expanded work life balance. We provide long term, stable employment with competitive wage and benefit packages along with continuous learning opportunities to grow, develop and support you in your career objectives.

We are looking to restructure our support functions to include a skilled Administrative Assistant that can lend support to a Senior Executive Team consisting of 8, and to enhance their efficiency and effectiveness.

The Administration Assistant will provide financial, logistical and operational support for the Senior Executive Team. They will be responsible for coordinating the day-to-day activities of the office, providing confidential administration support, including providing committee support, administering budgets, tracking projects and developing guidelines, processes, procedures, and systems.

Responsibilities:

• Utilizing financial prudence, plan, recommend and secure complex travel arrangements for the entire company including flight, hotel and rental vehicles
• Manage complex and constantly changing calendars
• Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes
• Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term support for colleagues
• Serve as the point of contact for general communications, screening phone calls, emails, mail, and visitors; route and resolve information requests
• Manage various databases and records while maintaining strict confidentiality
• Prepare and submit detailed expense reports; reconcile complex statements
• Use technical tools and software such as Microsoft Office Suite, specifically Word, Excel, and Visio
• Act as a virtual assistant and perform other duties as required
• Participate in executing company events (i.e.. Holiday luncheon, winter gala, Board Meetings, small conferences and/or workshops etc.)
• Participate as an active member of the on-site Occupational Health and Safety Committee

Requirements:

• A diploma or undergraduate degree in Office Administration is an asset
• 2+ years’ experience providing administrative support, preferably in fast paced environment
• Proficiency in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams)
• Experience in securing travel arrangements is preferred
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• Superior organizational and time management skills; with an extraordinary ability to validate accuracy of detailed information
• Working knowledge of general office equipment
• Strong critical thinking skills are imperative

$60,000 - $70,000 a year

If you consider yourself to be the person who is always two steps ahead of the people you support, we want to learn more about you. Our ideal candidate will be a creative thinker with a superhuman knack for detail and the ability to work cross-functionally. A quick learner and creative problem solver, interested in the bigger picture, you balance a number of projects and responsibilities and are considered the go-to person when something needs fixing.

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