Administrative Assistant

Hispanic Alliance for Career Enhancement; St. Catharines; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading insurance services company in St. Catharines is seeking an Administrative Assistant to provide essential office support. The ideal candidate should have a high school diploma and at least one year of related experience. Key responsibilities include preparing documents, managing records, and supporting team functions. Strong communication and organizational skills are necessary. This role offers a supportive work environment and opportunities for growth.

Qualifications

• One (1) year of experience in general office administrative duties or equivalent combination of education and experience required.
• Experience with an insurance company, broker or consultant preferred.

Responsibilities

• Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file.
• Provides back‑up telephone support.
• Processes invoices and billings; maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Makes travel arrangements.

Skills

Excellent oral and written communication

PC literate, including Microsoft Office products

Analytical and interpretive skills

Strong organizational skills

Good interpersonal skills

Ability to work in a team environment

Education

High school diploma or equivalent

Job description

By joining Sedgwick, you'll be part of something truly meaningful. It’s what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there’s no limit to what you can achieve.

Newsweek Recognizes Sedgwick as America’s Greatest Workplaces National Top Companies

Certified as a Great Place to Work®

Fortune Best Workplaces in Financial Services & Insurance

Administrative Assistant

PRIMARY PURPOSE

To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file , photocopies, etc.
• Provides back‑up telephone support.
• Processes invoices and billings; maintains records.
• Maintains unit attendance records, library and/or manuals.
• Records meeting minutes.
• Makes travel arrangements.
• Maintains adequate supply inventory; orders supplies as needed.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing

• High school diploma or equivalent required

Experience

• One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.

Skills & Knowledge

• Excellent oral and written communication, including presentation skills
• PC literate, including Microsoft Office products
• Analytical and interpretive skills
• Strong organizational skills
• Good interpersonal skills
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

We are committed to inclusive, barrier‑free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.

Sedgwick is an Equal Opportunity Employer