Administrative Assistant

Pro-Vision Inc.; South Side; On-site; CAD 24,000 - 39,000; Full time

Job summary

A public charter school is seeking an Administrative Assistant to perform administrative tasks under supervision. Responsibilities include answering phones, drafting correspondence, maintaining databases, and supporting various departments. Ideal candidates will have a High School Diploma and strong organizational skills, with prior administrative experience preferred. The position offers a salary range of $24,000 to $38,014.

Qualifications

• High School Diploma or GED required.
• Two years of administrative experience is required.
• Two years of PEIMS and Child Nutrition Program experience preferred.

Responsibilities

• Answer phones and assist callers.
• Draft and prepare correspondence.
• Create and maintain databases.
• Schedule appointments.
• Assist with school events.
• Interact with vendors and support departments.

Skills

Strong organizational and time management skills

Excellent problem-solving and conflict resolution skills

Strong written and verbal communication skills

Proficiency in Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Contract Days: 210

Job Description

Administrative Assistant and Clerk

The Pro-Vision Academy is a Texas Public Charter School that services students from grades 3-12 in the south side of Houston. We have been living our purpose for over 28 years. We offer academic courses that challenge students. We also pride ourselves in building student character through the relationships we build with students. Our administration and teachers understand through healthy adult interaction and meaningful relationships, we can assist in changing the paradigm and mindset of our families, one student at a time.

Our Mission: The Pro-Vision Academy’s mission is to inspire hope and purpose in young people through access to academic, economic, and social enrichment opportunities.

Our Vision: The vision of the Pro-Vision Academy is to provide a small, safe intimate environment where teachers can more effectively identify and address individual student needs. Through academics, cultural enrichment, professional counseling, life skills training, mentoring, parental involvement, community service, and sports and recreation, student are transformed into intelligent and well-rounded young adults.

Purpose: Under general supervision, performs standard and some advanced secretarial and/or administrative duties, as well as independent project assignments. Position requires knowledge of practices and procedures of the department and district policy and procedures.

Responsibilities

• Answer phones, record messages, assist callers or re-direct inquiries to the appropriate individual or department
• Draft and prepare correspondence to include letters, memos, and matrices for display of statistical reports, forms, and minutes of meetings
• Create and maintain databases
• Processes communications for district wide dissemination
• Assemble and monitor all files, records, calendar of appointments, and other related events
• Coordinate with other administrative staff
• Schedule appointments for department management and staff
• Assist with receiving, storing and issuing supplies
• Serve as support clerk to Special Education Department and provide administrative support as requested
• Serve as support clerk to Athletic Department and provide administrative support as requested
• Comply with Federal Educational Records Privacy Act (FERPA) regulations and assists with FERPA training if needed;
• Assist with school events such as Parent Orientation, Open House, school outings, and field trips; assists with school surveys.
• Assist parents, students, and faculty with questions regarding student attendance
• Attend all training sessions set forth by the district
• Interact with vendors
• Assist with processing uniform orders
• Performs other job-related duties as assigned

Minimum Required Qualifications

• High School Diploma or GED required
• Two (2) years PEIMS and Child Nutrition Program experience preferred
• Two (2) years administrative required

Other Required Skills and Abilities

• Strong organizational and time management skills
• Excellent problem-solving and conflict resolution skills
• Knowledge and experience in handling complaint and grievance hearings
• Demonstrates commitment and dedication to fulfilling all job requirements
• Strong written and verbal communication skills
• Strong leadership qualities
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• General Web proficiency and familiarity with Web-based instructional platforms
• Ability to pass required background check

District Direct Report: Principal

Salary Range:

$24,000 to $38,014