Administrative Assistant

PCL Construction; Saskatoon; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading construction company in Canada is seeking an administrative professional to support day-to-day operations and develop stakeholder relationships. Responsibilities include managing documents, arranging travel, and providing excellent communication. Candidates should have a high school diploma and relevant administrative experience. The ideal candidate is adaptable and proficient in office software.

Qualifications

• 1 year of experience in an administrative role or equivalent technical experience.
• Ability to adapt to change.
• Ability to work under pressure.

Responsibilities

• Support day-to-day operations through administrative tasks.
• Develop customer-focused relationships with stakeholders.
• Maintain document control and compliance.

Skills

Excellent verbal communication

Written communication

Interpersonal skills

Multitasking

Discretion

Problem-solving

Document editing

Basic knowledge of Word

Basic knowledge of Excel

Basic knowledge of PowerPoint

Education

High school diploma

Associates or bachelor’s degree in office administration

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Adobe

OneNote

Job description

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications

• High school diploma.
• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.