Administrative Assistant

PCL Constructors; Saskatoon; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading construction company in Canada is seeking an Administrative Assistant to perform administrative tasks for managers and teams. The ideal candidate should have a high school diploma and at least one year of experience in an administrative role, alongside excellent communication skills and the ability to manage multiple tasks effectively.

Qualifications

• 1 year of experience in an administrative role or equivalent technical experience.
• Ability to act with discretion when handling confidential information.
• Ability to create, edit, proofread, and format documents.

Responsibilities

• Perform administrative tasks for manager and team.
• Develop and maintain customer-focused relationships.
• Answer telephone calls and take messages.
• Ensure appropriate document control and compliance.
• Assist with planning meetings and events.
• Arrange travel and hotel reservations.
• Order office supplies as requested.
• Support mail distribution and courier requests.
• Greet visitors and direct them to meeting rooms.

Skills

Excellent verbal communication

Excellent written communication

Interpersonal communication skills

Ability to multitask

Ability to adapt to change

Ability to handle confidential information

Ability to remain calm under pressure

Stakeholder relationship management

Document creation and editing skills

Education

High school diploma

Associates or bachelor's degree in office administration

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Adobe

OneNote

Job description

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications

• High school diploma.
• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents / presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.