Administrative Assistant

The Salvation Army International; Salmon Arm; On-site; CAD 25,000 - 31,000; Full time

Benefits offered by this job

Health benefits

RRSP contributions

Flexible work options

Job summary

The Salvation Army is seeking an organized Administrative Assistant to provide essential support for day-to-day program operations. You will handle document editing, data entry, scheduling, and travel arrangements while maintaining confidentiality and integrity across multiple departments.

The role requires two years of related experience, proficiency with Office365, and strong communication skills. A high school diploma is required; an Office Diploma is an asset.

Qualifications

• Two years of secretarial or administrative experience required.
• Basic knowledge of Office365 required.
• Good oral and written communication skills.
• Ability to maintain a high level of confidentiality.
• Good decision-making and organizational skills.
• Ability to lift/move up to 20 lbs.

Responsibilities

• Support day-to-day program operations and events.
• Prepare correspondence, reports, forms, and invoices.
• Process incoming/outgoing mail and filing.
• Draft presentations (PowerPoint, invitations, certificates).
• Assist with meeting agendas, minutes, and travel arrangements.
• Maintaining office supplies and equipment; arrange servicing as needed.

Skills

Secretarial experience

Communication skills

Organizational skills

Confidentiality

Multitasking

Education

High school diploma

Certified Office Diploma (asset)

Tools

Office365

Job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description: POSITION PURPOSE SUMMARY

• Secretary/Administrative Assistant work is focused on supporting individuals, small teams or departments (vs. the entire office) including:
• Document editing, proofing, formatting, and production
• Data entry and paper/electronic document filing/archiving
• Scheduling/coordinating meetings, diaries, and travel arrangements
• Receiving/relaying telephone messages from internal and external sources
• The role provides general administrative support for the day-to-day program operations and events

Accountabilities

• Respond to telephone, in person or electronic enquiries or forward to appropriate person
• Prepare correspondence, reports, statements, forms, applications, and other documents
• Process incoming and outgoing mail, manually or electronically
• Photocopy and collate documents for distribution, mailing and filing
• Send and receive messages and documents using fax machine or electronic mail
• Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
• Assist in preparing meeting agendas, attend meetings, and record minutes
• Assist with administrative procedures within MU or department
• May draft and prepare presentations (including PowerPoint, invitations, certificates)
• May sort, process, and verify receipts, expenditures, forms, and other documents
• May perform basic bookkeeping tasks such as preparing invoices and bank deposits
• Scan, sort and file documents according to established guidelines
• Assist with other related administrative tasks when required
• Perform other work-related duties as assigned

Working Conditions

• Working environment is typically in the office in generally agreeable conditions
• May encounter upset/difficult clientele entering the building
• Some limited travelling may require

Education, Experience and Qualifications

Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities. Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures. Alternative combination of education and experience may be considered. Education, Qualifications and Certifications: Completion of high school diploma. Alternative combinations of education and experience may be considered. Certified Office Diploma is an asset. Experience and Knowledge: Two years of related secretarial or administrative experience is required. Working basic knowledge of Office365 is required. Good oral and written communication skills. Ability to maintain a high level of confidentiality. Good decision-making and organizational skills. Skills and Capabilities: Good oral and written communication skills. Ability to maintain a high level of confidentiality. Good decision-making and organizational skills. Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Ability to multi-task and prioritize responsibilities (i.e., good judgement). Good interpersonal skills. Excellent organizational skills and sound judgment. Able to work cooperatively in a team setting. Ability to lift/move weights of up to 20 lbs. occasionally. If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required. Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.

Compensation

Compensation: The target hiring range for this position is $18.25 to $22.23 with a maximum of $26.20. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

Accommodations

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.

Culture and Benefits

Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth. If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.