Administrative Assistant

MDA; Sainte-Anne-de-Bellevue; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading aerospace company in Quebec is hiring an Administrative Assistant to support the senior leadership team. The ideal candidate will have over 5 years of administrative experience and be proficient in both French and English. Responsibilities include scheduling meetings, managing calendars, and handling confidential information. This is a full-time role offering competitive compensation and benefits.

Benefits

Extended health care

Dental and vision benefits

Life insurance

Qualifications

• 5+ years of experience in an Administrative Assistant role.
• Detail-oriented with accuracy in reports and presentations.
• Ability to handle confidential information discreetly.

Responsibilities

• Coordinate and schedule meetings for the leadership team.
• Manage directors' calendars and provide daily briefings.
• Oversee incoming and outgoing communications.

Skills

Strong analytical skills

Organizational skills

Problem-solving skills

Microsoft Office Suite proficiency

Time management

Bilingual (French and English)

Education

College diploma

Bachelor's degree preferred

Job description

Overview

MDA Space is a trusted mission partner to the global space industry, with a 55-year+ history of world firsts and more than 450 missions. We are a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. Our team of more than 3,800 space experts turns ambitious customer visions into achievable missions through a unique mix of experience, engineering excellence and collaboration. For more information, visit www.mda.space.

Role

Reporting to the Director – Business Development of the MDA business unit, the Administrative Assistant provides administrative support to the senior leadership team. The incumbent handles details of a highly confidential and critical nature with tact and diplomacy. Position requires knowledge of the company’s operations, policies and people.

Responsibilities

• Coordinates and schedules meetings, conferences, and visitors for the senior leadership team
• Manages the Directors calendars, including adding events, rescheduling appointments and providing daily briefings
• Oversees all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Collects and prepares information or presentation material for use in discussions and meetings
• Drafts communications
• Conducts research and creates reports on various topics based on the needs of the leadership team
• Processes all expense reports per company travel policies. Reconcile AMEX statement and receipts
• Keeps important information and documents organized physically and electronically
• Handles travel arrangements for the leadership team
• Supports Business Development events and visits
• Supports sales proposal submission efforts
• Provides any other related administrative support

Minimal Qualifications

• College diploma. Bachelor degree preferred.
• 5+ years’ experience in an Administrative Assistant role.
• Strong analytical, administrative, organizational and problem-solving skills. Able to multi-task.
• Excellent skills with Microsoft Outlook, Word, Excel, PowerPoint and various web conferencing tools.
• Detail oriented; accuracy is essential in the preparation of reports and presentation materials.
• Team player and willing to work outside normal hours occasionally.
• Excellent time management and a professional demeanor.
• Proficient in both French and English, oral and written (department reporting to Ontario head office).

Comments / Special Considerations

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP).

We’re a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join #TeamMDA to ignite new and innovative approaches to problem-solving that push us forward to improve life on and above Earth. If you’re excited to expand our place in space and driven to inspire the next generation, we’ll take you there.

We have entered a new era of exploration and development, and MDA welcomes all who yearn to suit up and be part of it. An equal opportunity employer prizing diversity, integrity and collaboration, we are committed to growing MDA’s leadership in this next golden age.

MDA provides competitive compensation and benefits packages. Eligible employees and qualified dependents participate in a comprehensive benefits plan, including extended health care, dental and vision benefits, disability income protection, life insurance, group retirement savings plans, and employee and family assistance programs.

MDA is proud to provide accommodations during the recruitment process. If accommodations are required, please indicate this on your application/cover letter and we will work with you to meet accessibility needs.