Administrative Assistant

Advantage Personnel; Saint John; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment agency in Saint John is looking for an Office Administrative Assistant to manage appointments, communications, and documentation. The ideal candidate has excellent organizational skills, proficiency in Microsoft Office and QuickBooks, and 1-3 years of experience in an administrative role. This position offers a pay rate of $20.00 - $21.00/hour with a Monday to Friday schedule.

Qualifications

• 1-3 years of experience in an administrative role or similar position is preferred.
• Ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and organize appointments, meetings, and events.
• Serve as the primary point of contact for internal and external communications.
• Prepare, edit, and distribute various documents including reports and correspondence.
• Utilize QuickBooks and Microsoft Excel to manage data and create spreadsheets.
• Coordinate maintenance and repairs as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Proactive problem-solving

Education

High school diploma or equivalent

Certificate or degree in a related field

Tools

Microsoft Office Suite

QuickBooks

Microsoft Excel

Job description

Overview

Job Title: Office Administrative Assistant

Location: Saint John, NB

Shift/Hours: Monday to Friday - 8:00am to 5:00pm

Pay Rate: $20.00 - $21.00/Hour

Job Information:

This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you\'ll handle a mix of administrative duties, assist with payments, and schedule deliveries.

Responsibilities

• Scheduling and Coordination: Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication: Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management: Prepare, edit, and distribute various documents including reports, presentations, and correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting: Utilize QuickBooks and Microsoft Excel to manage data, billing, and create spreadsheets.
• Office Organization: Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.

Qualifications

• High school diploma or equivalent; applicants with a certificate or degree in a related field will be prioritized.
• 1-3 years of experience in an administrative role or similar position is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with QuickBooks is a definite asset.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• A proactive approach to problem-solving and a willingness to assist team members as needed.