Administrative Assistant

Ocean Capital Holdings Limited; Saint John; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading administrative services firm in New Brunswick is seeking an administrative support professional. The candidate will manage reception duties, office organization, and support various departments. Requirements include 4-6 years in office administration, strong communication skills, and proficiency in Microsoft Office. This role demands professionalism and the ability to multi-task effectively.

Qualifications

• 4-6 years of General Office Administration experience.
• Professional presentation and appearance.
• Solid knowledge of Microsoft Office.

Responsibilities

• Provide administrative support and reception duties.
• Welcoming guests and supporting their needs.
• Screen and direct incoming calls with discretion.
• Prepare correspondence and documents as needed.
• Support meetings and office functions.
• Manage meeting requirements including technology and catering.
• Receive and distribute mail.
• Manage inventory for office supplies.
• Reconcile credit cards and bills.
• Book travel and accommodations.
• Provide courier support.

Skills

Customer service skills

Organizational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Ability to multi-task

Education

Graduate of an Administration program

Job description

Responsibilities

include :

• Administrative support and reception duties in a busy professional office environment.
• Welcoming all guests to the office and supporting their requirements during their visit.
• Screening and directing incoming calls with professionalism and discretion.
• Preparation of general correspondence and documents when requested.
• Working with the administrative team to support meetings and office functions such as quarterly board meetings and town halls, as well as process improvement to workflow.
• Managing meeting requirements including room technology, catering, scheduling, and tidiness.
• Receiving and distributing internal and external mail.
• Supporting various departments as needed including Accounting, Human Resources, Business Development, IT, Wellbeing, Risk Mitigation and Corporate Citizenship.
• Managing inventory of office supplies and kitchen supplies for both the Saint John and Dartmouth offices.
• Reconciliation of credit cards and regular bills.
• Booking travel and accommodations.
• Courier support including ordering supplies, and processing requests
• Other duties as requested.

Qualifications

• 4-6 years General Office Administration experience.
• Graduate of an Administration program.
• Professional presentation and appearance.
• Strong customer service skills.
• Strong organizational skills.
• Excellent verbal and written communication skills.
• Solid knowledge of Microsoft Office.
• Ability to multi-task.
• Attention to detail.