Administrative Assistant

Yorkville University; Sackville Parish; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Paid time away

Retirement savings matching

Extended health coverage

Tuition-free education

Job summary

Yorkville University is seeking an Administrative Assistant for its Sackville, New Brunswick nursing program. The role centers on day-to-day operations, coordinating with academic leadership, faculty, and students to keep activities moving forward, onsite five days a week.

You will handle scheduling, documentation, and stakeholder communications, supporting events, committees, and program records while contributing to a welcoming campus experience and professional development opportunities.

Qualifications

• Experience providing administrative support in education, healthcare, or related settings.
• Highly organized with ability to manage calendars, meetings, and documentation.
• Clear, professional communication in person, email, and meetings.
• Able to support students, faculty, and leadership with tact and positivity.
• Demonstrates flexibility, sound judgement, and ownership of tasks.
• Keen attention to detail in records, data entry, and reporting.
• Proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Keep the nursing program running smoothly by coordinating information, schedules, and resources.
• Support faculty communications, onboarding, records, and exam periods.
• Coordinate meetings, agendas, minutes, and action items across committees.
• Maintain curriculum documentation, program records, and reporting materials.
• Assist with student registration, orientation, and campus activities.
• Support events and student activities, from planning to completion.
• Document notes and reports to improve administrative processes.

Skills

Administrative experience

Organized

Communication skills

People oriented

Flexibility & judgement

Attention to detail

MS Office proficiency

Tools

Microsoft Office

Job description

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge - it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and Fredericton and Sackville, New Brunswick. Together with Toronto Film School, we offer creative and academic pathways at both the college and university levels, cultivating a multidisciplinary environment where innovation and the arts converge.

Our community is vibrant and diverse. Many of our learners are adults balancing education with careers and personal commitments. Every member of our team - whether in teaching, operations, or technology - is dedicated to removing barriers and expanding access. Together, we deliver flexible, industry-informed learning that leads to meaningful opportunities.

At our core is human connection - guiding people to reimagine their futures in a community defined by opportunity, creativity, and growth.

Who we need

Reporting to the Dean of Nursing, we are hiring an Administrative Assistant. As our new Administrative Assistant, you will be at the centre of the day-to-day operation of our nursing program, working closely with academic leadership, faculty, and students to keep a wide range of activities moving forward. From coordinating faculty and academic activities to supporting students, events, committees, scheduling, and program documentation, you will have the opportunity to see how a university program operates from the inside and become a trusted partner to the people who make it happen.

This is a full-time, permanent role based at our Sackville, New Brunswick campus, with an expectation of working onsite five days per week.

What’s in it for you

Purpose you can see. You will be part of the team supporting students as they work toward becoming nurses and building careers in healthcare. By creating an organized, responsive, and welcoming experience for students and faculty, you will help remove day-to-day barriers and keep the program moving forward. It is an opportunity to see the connection between the work you do every day, the students you support, and the communities they will eventually serve.

Broad exposure and meaningful relationships. You will be at the centre of a growing nursing program, working closely with the Dean, Associate Dean, faculty, and students. Your work will span academic administration, faculty support, scheduling, committees, events, and student activities, giving you a well-rounded understanding of how a nursing program operates and the opportunity to become a trusted resource across the team.

Growth and opportunity. As you become immersed in the program, you will deepen your knowledge of academic operations and take greater ownership of the processes that keep things running smoothly. You will have opportunities to expand your skills, build relationships across Yorkville University, and access tuition-free courses across its institutions, giving you the opportunity to continue investing in your own development while helping students pursue theirs.

How you will make an impact

• Keep the program running smoothly. You will provide day-to-day administrative support to the Dean, Associate Dean and nursing program, coordinating information, documentation, schedules, resources, and follow-ups. You will become familiar with the details of program operations and make sure important tasks, requests, and commitments are handled accurately and on time.
• Support faculty and academic activities. You will coordinate faculty communications, onboarding activities, records, scheduling, resources, and administrative requirements throughout the academic year. You will also provide practical support during examination periods and help faculty access the information and materials they need.
• Coordinate meetings and committees. You will organize meetings, prepare agendas and meeting packages, record minutes, track attendance and decisions, and follow up on action items. You will help ensure academic committees and governance activities are well organized and that decisions and next steps are clearly documented.
• Maintain accurate academic information. You will support curriculum documentation, program records, reporting, filing, and data entry, ensuring that information is organized, up-to-date, and easy to access. You will maintain confidential records with appropriate care and attention to detail and support reporting requirements, including documentation related to nursing licensure and compliance.
• Connect students, faculty, and internal teams. You will help coordinate student registration and engagement activities, orientation, access cards, name tags, and other practical details that contribute to a positive campus experience. You will work with teams such as the Registrar, IT, and other internal departments to resolve questions, coordinate services, and keep information moving.
• Bring campus activities to life. You will support events and student activities, including nursing recognition and pinning ceremonies. You will coordinate the practical details, communicate with the people involved, and make sure the experience is organized from planning through completion.
• Support continuous improvement. You will maintain clear notes, records, and reports that help the program understand what is happening operationally and identify what needs attention. You will look for practical ways to improve organization, communication, and administrative processes as you become more familiar with the program.

What you bring

• The administrative experience. You have experience in an administrative, coordination, program support, office, education, healthcare, or similarly people-focused role. You are comfortable managing varied responsibilities and understand how strong administration, accurate information, and reliable follow-through help a team operate effectively.
• The organization. You are highly organized and able to manage multiple priorities without losing sight of the details. You know how to manage calendars, meetings, documentation, follow-ups, and competing requests while ensuring important commitments are not overlooked.
• The communication skills. You communicate clearly and professionally in person, by email, and in meetings. You are comfortable working with different people and can adapt your communication style when supporting students, faculty, academic leaders, and internal teams.
• The people focus. You enjoy working with people and take pride in creating a positive experience for those around you. You are approachable, responsive, and comfortable being a visible point of contact for students and colleagues in a campus environment.
• The flexibility and judgement. You are comfortable with variety and can move between different types of work throughout the day. You use good judgement when priorities shift, know when to take ownership, and know when to ask questions or involve others.
• The attention to detail. You are careful with records, documentation, data, and confidential information. You can keep information organized, maintain accurate files and trackers, and produce clear documentation that others can rely on.
• The technical skills. You are proficient with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and you are comfortable learning new systems and processes. You can use technology to organize information, manage administrative workflows, and support effective communication.

Why work at Yorkville University?

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Whether you are teaching, designing curriculum, advising students, advancing technology, or supporting operations, your work directly fuels learning potential, strengthens inclusive communities, and fosters purposeful curiosity.

Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions - from certificates to master’s degrees. Curiosity, initiative, and innovation are encouraged, and your ideas can move from vision to reality.

Our scale offers the best of both worlds: the reach and stability of a national institution combined with the agility of a mid-sized organization, where contributions are visible and valued. You will be part of a diverse and inclusive community where authenticity is celebrated, collaboration is expected, and impact is shared - on students, colleagues, and your own professional journey.

At Yorkville University and Toronto Film School, your work does more than make a difference. It empowers others to achieve their potential, while giving you the opportunity to realize yours.

Compensation philosophy

We believe compensation should be fair, straightforward, and supportive of your growth. Our salary ranges reflect progression from learning in the role to excelling, with each offer based on skills, experience, and role complexity.

This position offers a minimum annual salary of $50,000, a midpoint of $52,500, and a maximum of $55,000. Established hires typically start near the midpoint, while the upper range is reserved for those with deep expertise and sustained contributions. Offers below the midpoint recognize strong potential with room to grow.

We strive for equitable, consistent pay, though rates may vary within the same role based on performance, specialized knowledge, and impact.

Base salary is one part of a broader package that includes paid time away, retirement savings matching, and extended health coverage with 80% of premiums paid. After 12 months of full-time employment, there is also tuition-free access to all our education programs.

We welcome conversations about compensation throughout the hiring process.

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role and your experience. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
• An in person interview with the Dean and Associate Dean. You will have a chance to learn more about the program and the expectations of the role while sharing how your experience and skills align with the requirements.

Diversity, equity, and inclusion are critical components of life at Yorkville University, and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity‑seeking groups.

Yorkville University is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

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