administrative assistant

Government of Canada; Regional Municipality of Tracadie; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government entity in Canada is seeking an administrative support specialist to manage mail, appointments, and data entry tasks. The successful candidate will have excellent written communication skills and the ability to multitask in a fast-paced environment. Experience of 3 to 5 years in a similar role is required. This is an on-site position, with no option for remote work, offering various health and financial benefits, as well as opportunities for training and personal development.

Benefits

Dental plan

Health care plan

Learning/training paid by employer

Paid time off

Qualifications

• 3 to 5 years of experience required in a relevant role.

Responsibilities

• Open and distribute mail and other materials.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.
• Answer telephone and relay calls.
• Compile data and statistics.

Skills

Ability to multitask

Excellent written communication

Organized

Team player

Accurate

Adaptability

Dependability

Quick learner

Education

College or CEGEP certificate/diploma (1-2 years)

Legal administrative assistant/secretary

Business administration and management

Job description

Overview

Languages: French

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Legal administrative assistant/secretary
• Legal assistant/paralegal
• Business administration and management, general
• Office management and supervision
• Accounting
• Accounting technology/technician and bookkeeping
• Accounting and finance
• Accounting and business/management
• Administrative assistant and secretarial science, general
• Executive assistant/executive secretary
• Receptionist
• Business/office automation/technology/data entry
• General office occupations and clerical services
• Business operations support and assistant services, other

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Use computer software to assess customer files for completeness
• Copy editing
• Complete legal documentation

Personal suitability

• Ability to multitask
• Excellent written communication
• Organized
• Team player
• Accurate
• Adaptability
• Dependability
• Quick learner

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Learning/training paid by employer
• Paid time off (volunteering or personal days)
• Wellness program