Administrative Assistant

Randstad Canada; Regina; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading staffing firm is seeking an experienced Administrative Assistant II in Regina to provide essential administrative support to the Regional Services department. The ideal candidate must possess strong organizational and communication skills, with at least 3 years of relevant experience. This in-office position emphasizes detail-oriented tasks and offers a full-time contract with potential for extension.

Benefits

Long-term contract

Possibility of extension

Experience in the energy sector

Qualifications

• Minimum of 3 years’ experience in an administrative position.
• Strong experience with Microsoft Office, specifically with data and pivot tables.
• Ability to manage a variety of tasks and adjust priorities.

Responsibilities

• Perform general administrative duties in support of approximately 40 team members.
• Coordinate with Workplace Services for building maintenance needs.
• Support the functional groups in booking facilities and catering.

Skills

Office productivity software

Communication skills

Organizational skills

Attention to detail

Adaptability

Education

Grade 12 diploma

Tools

Microsoft Office

Oracle

Workday

Job description

Overview

Are you a highly organized, detail‑oriented administrative professional ready to be the backbone of a dynamic regional operations team? We are seeking a dedicated Administrative Assistant II, the primary focus of this position is to provide daily administrative support to the various functional groups in the Regional Services department. This includes office and fleet management, processing purchase orders and invoices, record entry and retention for all H&S, Technical, and Emergency Response training and Operator Qualification records, some support to the Regina PLM crew, various administrative duties as required as well as collaborating with other administrative staff in all of Prairie Region.

Title

Administrative Assistant II

Location

Regina, SK

Start

January 5th, 2026

Duration

6‑month initial contract

Hours

40‑hour week. Latest start time is 8 am.

Work Type

This is a Monday – Friday, in‑office position. No hybrid schedule.

Advantages

• Long‑term contract
• Possibility of extension
• Opportunity to gain valuable experience in the energy sector
• Pay rate: $23.30/h

Responsibilities

• Perform general administrative duties in support of approximately 40 team members.
• Coordinate with company Workplace Services and Building Property Management to manage building maintenance needs and visit 3rd‑party vendors.
• Support the functional groups in the Regional Services department with facility and catering bookings for various meetings and training courses.
• Act on behalf of the department in dispensing routine administrative information and answering general administrative inquiries.
• Create work orders and invoice coding for vendors and third‑party service providers.
• Enter and retain all training and Operator Qualification records.
• Prepare and submit personal expense reports.
• Manage department email distribution groups.
• Onboard and offboard staff members, including arranging office moves, building access credentials, and IT systems access.
• Assist staff with navigation and troubleshooting of company systems (Workday, Oracle Cloud, eLink, etc.).
• Receive, handle and distribute departmental mail.
• Order and maintain inventory of department office supplies, kitchen supplies, and coffee supplies.
• Support Fire Wardens in completing corrective actions identified by regular administrative office safety audits.
• Support fleet management including monthly mileage tracking, completing vehicle registrations, working with fleet on ordering and upfitting new vehicles and decommissioning existing vehicles.
• Provide support for on‑call scheduling for Prairie Region.
• Other related duties as assigned.

Scope/Dimensions

Role mainly provides support to the Regional Services department, however, will be assigned responsibilities by the Director of Prairie Region Operations or Manager of Regional Services. Will work independently but will have certain tasks that require feedback from several members of the team.

Qualifications

• Grade 12 diploma with a minimum of 3 years’ experience in an administrative position.
• Strong experience with office productivity software (Microsoft Office) including word processing and spreadsheets. Specifically working with medium sets of data, graph generation, and Pivot Tables.
• Adept computer skills.
• Must have solid communication and organizational skills as well as a high attention to detail.
• Enjoys and is willing to take on new responsibilities and duties.
• Ability to manage a variety of tasks and adjust priorities as required.

Preferred

• Oracle and/or Workday experience would be an asset.

Summary

If this role sounds like a good fit for you, please APPLY ONLINE at www.randstad.ca.

Equal Opportunity Statement

Randstad Canada is an equal opportunity employer. We are committed to fostering a fair and inclusive workplace for all Canadians and encourage applications from diverse backgrounds.