Administrative Assistant

PCL Construction; Regina; On-site; CAD 40,000 - 50,000; Full time

Job summary

A construction company in Canada is seeking an Administrative Assistant to support daily operations, manage stakeholder relationships, and ensure effective document control. The ideal candidate will have a high school diploma, at least 1 year of experience in an administrative role, and strong communication skills. Proficiency in office software is essential. This is an on-site position located in Regina.

Qualifications

• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written, and interpersonal communication skills.

Responsibilities

• Support day-to-day operations through administrative tasks.
• Develop and maintain customer-focused relationships.
• Answer telephone calls and take messages.
• Ensure document control and compliance.
• Assist with planning meetings and events.
• Arrange travel and prepare itineraries.
• Order office supplies as requested.
• Support mail distribution and courier requests.
• Greet visitors and answer questions.

Skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Adaptability

Discretion

Document creation

Office software skills

Education

High school diploma

Associates or bachelor's degree in office administration

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.


• Developing and maintaining customer-focused relationships with all stakeholders.


• Answering telephone calls and taking messages for manager, department, or team members.


• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.


• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.


• Arranging travel, hotel, and car reservations and preparing travel itinerary.


• Ordering office supplies for department as requested.


• Supporting mail distribution and courier requests.


• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications

• High school diploma.


• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.


• 1 year of experience in an administrative role or equivalent technical experience.


• Excellent verbal, written and interpersonal communication skills.


• Ability to multitask and adapt to change.


• Ability to act with discretion when handling confidential information.


• Ability to effectively handle difficult situations and remain calm under pressure.


• Ability to develop and maintain effective stakeholder relationships.


• Ability to create, edit, proofread, and format documents / presentations.


• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.