Administrative Assistant

TEEMA Solutions Group; Quebec; Remote; CAD 55,000 - 65,000; Full time

Job summary

A leading construction firm is seeking a motivated Administrative Assistant to join their remote Maintenance Operations team. This role includes responsibilities like maintaining databases, preparing reports, and providing administrative support. The ideal candidate should be fully bilingual in French and English, proficient in Microsoft Office, and possess strong organizational skills. Benefits include health and dental care along with continuous professional development opportunities.

Benefits

Health and dental benefits

Work from home

Targeted training and development opportunities

Qualifications

• Fully bilingual in French and English (required).
• Minimum 3 years of experience as an administrative assistant.
• Proficiency in Microsoft Excel, Word, and Outlook.

Responsibilities

• Maintain and update internal databases with accuracy.
• Prepare reports and manage financial records.
• Provide administrative support to the maintenance operations team.

Skills

Bilingual in French and English

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Knowledge of QuickBooks

Excellent communication skills

Detail-oriented

Strong organizational skills

Ability to handle sensitive information

Self-motivated

Job description

Administrative Assistant

Location: Montréal, QC (Montréal)

Company: INFINITY GROUP CONSTRUCTION

Pay: From CA$55,000 per year (based on experience)

Job description:

About Us

Infinity Group Construction Inc. (IGC) is a leading Canadian-owned company, established in 2003 and based in Ontario. We specialize in comprehensive facility maintenance services, including plumbing, electrical, and general repairs serving both commercial and residential clients across Canada.

At IGC, we recognize that our employees are our greatest asset. We are committed to fostering a positive work environment that supports continuous learning and professional development.

The Role

We are currently seeking a motivated and detail-oriented Administrative Assistant to join our dynamic Maintenance Operations team. This is a fully remote position based in Montreal, with the opportunity to play a key role in supporting day-to-day operations and project coordination. While the role is primarily remote, occasional travel to client locations within the Montreal area may be required.

You’ll be responsible for a variety of administrative tasks, including data management, financial tracking, and communication with vendors and clients. This role is ideal for someone who thrives in a fast-paced environment and is looking to grow within a supportive and people-first company.

Key Responsibilities

• Maintain and update internal databases with a high level of accuracy
• Prepare reports and manage records efficiently
• Perform basic accounting tasks, including invoicing and payment processing
• Provide administrative support to the maintenance operations team
• Communicate effectively with vendors, clients, and internal team members
• Support and monitor maintenance-related projects as needed
• Representing IGC in project meetings with internal and external stakeholders
• Attend pre-project and progress meetings, complete documentation, and assist with scheduling when needed
• Build and maintain strong relationships with clients, suppliers, and subcontractors

Core Skills / Qualifications

• Fully bilingual in French and English (required)
• Strong proficiency in Microsoft Excel, Word, and Outlook (required)
• Proficiency in QuickBooks and sound knowledge of accounting principles (required)
• Knowledge of plumbing or facility maintenance is a strong asset
• Excellent communication and interpersonal skills
• Detail-oriented with strong organizational and time-management abilities
• Ability to handle sensitive information with discretion
• Self-motivated, reliable, and capable of working under pressure
• Positive attitude and a collaborative, problem-solving mindset

What we offer

• A fully remote position with a supportive and collaborative team environment
• People-focused leadership that values your input
• Health and dental benefits
• Targeted training and development opportunities

Note: While this is a fully remote position, occasional visits to client locations or in-person meetings within the Montreal area may be required.

Job Type: Full-time

Benefits

• Dental care
• Extended health care
• Work from home

Experience

• Administrative assistant: 3 years (required)
• Excel Pivot Tables: 2 years (required)

Language

• French & English fluently (required)

Work Location: Remote

If you’re a proactive and organized individual who excels at multitasking and thrives in a bilingual environment, we’d love to hear from you!

IGC is an equal opportunity employer. Accommodations are available upon request. If you require a specific accommodation during the application process, please let us know.