Administrative Assistant

H2O Innovation Inc.; Quebec; On-site; CAD 40,000 - 55,000; Full time

Job summary

A water treatment solutions company in Quebec is seeking an Administrative Assistant for its procurement team. This role involves managing data within an ERP system, providing exceptional customer and supplier service, and performing various administrative tasks. Candidates should have experience in administrative roles and proficiency in Microsoft 365 applications. Join us and contribute to meaningful water solutions while enjoying comprehensive benefits and a supportive work environment.

Benefits

Collective Health Insurances

RRSP Plan

11 statutory holidays each year

Three (3) weeks of vacation per year

Twelve (12) wellness days per year

Qualifications

• Relevant experience in an administrative role involving data entry.
• Demonstrate proficiency in Microsoft 365 applications, including Excel, Word and Teams.
• Inventory management experience is an asset.

Responsibilities

• Managing data within the company ERP system (IFS).
• Provide excellent internal and external customer/supplier service.
• Assist with inventory management.
• Perform expediting activities and follow ups with customers and suppliers regarding orders.

Skills

Data entry

Customer service

ERP system experience

Proficiency in Microsoft 365

Autonomy and organization

Education

Professional or college training in administration

Tools

IFS ERP system

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

H 2 O is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H 2 O.

us at H2O Innovation as an Administrative Assistant! As a vital member of our procurement team, you'll spearhead exceptional customer and supplier service while seamlessly managing administrative duties.

The Benefits

• Collective Health Insurances;
• RRSP Plan;
• 11 statutory holidays each year;
• Three (3) weeks of vacation per year;
• Twelve (12) wellness days per year.

The Day-to-Day

• Managing data within the company ERP system (IFS);
• Provide excellent internal and external customer / supplier service: respond promptly to emails, handle customer / supplier requests;
• Assist with inventory Management;
• Perform expediting activities and follow ups with customers and suppliers regarding orders;
• Data entry for various areas of procurement, sales, manufacturing and quality activities;
• Suggest improvements, process changes and efficiency gains on daily tasks;
• Keep the delivery dates and pricing information in the costing tools accurate;
• Use communication methods effectively (MS Teams, phone calls, Outlook, etc.);
• Perform any other administrative tasks requested by the supervisor to support the service team.

The Skills We Are Looking for

• Relevant experience in an administrative role involving data entry;
• Have prior Experience using an ERP system;
• Demonstrate proficiency in Microsoft 365 applications, including Excel, Word and Teams;
• Be autonomous, organized and attentive to details;
• Hold professional or college training in administration, secretarial, or related discipline;
• Inventory management experience (Asset).