administrative assistant

Partridge Smith Law Firm; Peterborough; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local law firm in Peterborough, Ontario is seeking an administrative professional to provide support in managing correspondence, scheduling appointments, and maintaining records. The ideal candidate should have a college diploma, be proficient in MS Office applications, and have 2 years of relevant experience. This position offers a permanent role, with 35 hours of work per week.

Benefits

Free parking available

Permanent position

35 hours per week

Work in English

Qualifications

• 2 years to less than 3 years of experience required.
• Authorization to work in Canada is needed.
• Experience working in a legal setting is preferable.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Answer telephone and relay calls and messages.
• Provide customer service and support to clients.

Skills

MS Excel

MS Outlook

MS Word

Accounting software

MS Office

Divorcemate Software

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Label, file and retrieve documents
• Invoice clients
• Arrange for billing for services
• Process files and paperwork
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Accounting software
• MS Office
• Divorcemate Software

Technical terminology

• Legal

Area of specialization

• Correspondence

Screening questions

• Are you authorized to work in Canada?
• Do you have experience working in this field?
• What is the highest level of study you have completed?

Experience

• 2 years to less than 3 years

Other benefits

• Free parking available
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 35 hours per week