Administrative Assistant

Baker Tilly KDN LLP; Peterborough; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading accounting firm in Peterborough, Ontario is seeking an Administrative Assistant to provide quality support within a collaborative team. The role involves managing communication, coordinating logistics, and maintaining files. The ideal candidate has at least 2 years of administrative experience, proficiency in Office 365, and excellent interpersonal skills. This position offers competitive compensation and benefits, with a focus on personal and professional growth.

Benefits

3 weeks paid vacation

Employer paid benefits package

Flex time and banked overtime program

Enhanced mental health benefits

Wellness subsidy

RRSP matching program

Qualifications

• Minimum 2 years of relevant experience in administration and customer service.
• Ability to engage in exceptional interpersonal relations with clients and team members.
• Ensures professionalism, discretion, integrity, and tact in performance of duties.

Responsibilities

• Provide quality administrative and organizational support.
• Represent the firm in a professional manner.
• Prepare, edit, and proofread professional documents.
• Track legal correspondence and engagement.

Skills

Advanced knowledge of Office 365 products

Interpersonal relations

Attention to detail

Time management

Customer service

Education

Post-secondary education in administration

Tools

CaseWare

TaxPrep

Doc.it

Job description

Overview

Be part of something bigger. Build with us today Now, for tomorrow.

At Baker Tilly, we care about the impact you make. Thats why were invested in your growth from day one because the steps you take today define your tomorrow. We are looking for an Administrative Assistant to join our team, a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, youll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.

Your role

Working as part of a collaborative Administrative professional team, the role of the Administrative Assistant is to provide quality administrative and organizational support to the firm. Administrative Assistants proactively support the firm’s day-to-day needs and management of the client and flow of work. This role reports to the Operations Manager.

Responsibilities

• Represent the firm in a professional, courteous, and confident manner, in both written and verbal communications, internally and externally
• Respond to visitors and telephone calls
• Coordinate, print and file the various annual tax packages (T1, T2, T4, T5)
• Meeting and event logistics including location and / or booking of meeting rooms, meals, equipment, materials, RSVPs, set up conference calls or video conference and travel
• Research, collect, prepare / organize, and distribute supporting materials for internal / external client and / or firm meetings
• Managing electronic and paper-based files including e-signature and digital archiving
• Database maintenance / updating various databases and registers
• Track planning, engagement, and legal correspondence
• Prepare, edit, and proofread professional documents, proposals, and presentations
• Prepare, update, print, assemble, quality check and file financial statements and other tax related forms and information returns
• Assist with billings process and invoice preparation, including collection
• Provide support for firm technology and changes in firm processes and policies
• Monitor, and review current internal systems and processes and make suggestions for building further efficiencies
• Backup support for front desk, as required

What you bring to the table

• Post-secondary education with administration and accounting acumen
• Minimum 2 years of relevant experience in administration and customer service in a fast-paced, collaborative environment
• Advanced knowledge of Office 365 products, specifically Word and Excel
• Accounting / Tax process and forms (T1s, T2s) experience an asset
• Experience with CaseWare, Caseview, TaxPrep, and Doc.it an asset
• Previous experience working in a partnership or professional services firm supporting various levels of staff
• Ability to engage in exceptional interpersonal relations with clients and team members
• Takes initiative and direction and is a self-directed learner
• Innovative thinking and adaptable to service needs
• Ensures professionalism, discretion, integrity, and tact in performance of duties
• High collaboration with existing team members
• Excellent time management with adherence to strict legislative deadlines
• Positive can-do attitude and ability to juggle multiple priorities
• Accuracy, precision, and acute attention to detail are essential
• General knowledge of office equipment and basic IT troubleshooting
• Demonstrates sound judgement with regards to confidential and sensitive matter

Whats in it for you?

• Flex time and banked overtime program (say hello to summer Fridays off)
• 3 weeks paid vacation to start
• Challenging and varied assignments
• Ongoing training and support
• Competitive compensation
• Employer paid benefits package including comprehensive health and dental starting from day one
• Enhanced mental health benefits
• Wellness subsidy
• RRSP matching program
• A leadership team committed to your success
• A professional, fun and friendly working environment

Where youll work

Onsite in our Peterborough, Ontario office.

Job Type

Permanent, Full-time

Additional information

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If youre ready to make an impact, were ready to meet you.

We are committed to transparency in our hiring process. Please note the following information regarding this job posting:

Position Status :

• Existing Vacancy: This job posting is for an existing vacancy within our organization. The position has become available due to an internal promotion, and we are actively seeking a qualified candidate to fill this role.

We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.