Administrative Assistant

Auxilium Health; Oshawa; On-site; CAD 40,000 - 50,000; Full time

Job summary

A healthcare services provider in Oshawa, Ontario is seeking an organized Administrative Assistant. The role focuses on supporting daily administrative needs, assisting the marketing team, and managing office tasks. Candidates should be proficient with Microsoft Office, have strong attention to detail, and access to a personal vehicle. This full-time, in-office position offers a collaborative environment with opportunities for skill expansion.

Benefits

Comprehensive benefits package

Opportunities for personal and professional development

Qualifications

• Proficiency in Microsoft Office applications is mandatory.
• Attention to detail is crucial for this role.
• Experience with Adobe Acrobat and creating fillable PDFs is beneficial.

Responsibilities

• Provide comprehensive administrative support to the company.
• Assist the in-house Marketing team with various tasks.
• Manage office supply orders and local pickups.

Skills

Proficiency in Microsoft Office applications

Attention to detail

Experience with Adobe Acrobat

Basic familiarity with design programs

Experience in web design

Valid driver’s license

Education

High school diploma or equivalent

Administrative experience

Tools

Adobe Acrobat

Microsoft Office

Job description

Overview

Position: Administrative Assistant | Location: In-office, Oshawa, Ontario | Job Type: Full-time, Permanent | Reports To: Department Manager

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in this full-time, in-office position. The primary focus is on supporting the day-to-day administrative needs of the team, ensuring smooth operations across various departments. There are opportunities to collaborate on creative design projects, including brochures, websites, and other promotional materials.

Responsibilities

• Provide comprehensive administrative support to the company, ensuring the smooth execution of daily tasks
• Assist the in-house Marketing team with formatting brochures, logos, flyers, websites, promotional materials, tradeshow preparations, and PowerPoint presentations as needed
• Format company forms and documents, including creating fillable PDFs
• Manage office supply orders and handle local pickups for various office needs
• Perform miscellaneous errands using a personal vehicle; access to a personal vehicle is required
• Support the Marketing team with administrative tasks, helping to streamline project workflows
• Contribute to creative projects as opportunities arise, allowing you to learn and expand skills in areas such as graphic design and web design
• Perform other duties and projects as assigned

Qualifications

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Experience with Adobe Acrobat and the ability to create fillable forms is an asset
• Basic familiarity with design programs (e.g., Photoshop, Illustrator, Adobe XD) is a plus, with opportunities to learn more on the job
• Strong attention to detail and the ability to manage multiple tasks in a fast-paced environment
• Experience in web design (e.g., Wix) or content creation for digital and print formats would be considered an asset, though not required
• Valid driver’s license (G or G2) and access to your own vehicle daily is required

Education and Experience

• High school diploma or equivalent
• Administrative experience preferred, with an interest in creative fields seen as an advantage

Working Conditions

Office environment with extended periods working at a computer. Ability to work independently as well as collaboratively within a team. Ability to work under minimal supervision while meeting deadlines.

How to Apply

If you are a highly organized individual with strong administrative skills and a creative side, we would love to hear from you! Please submit your resume and complete the initial application questions. If you have a portfolio of design work, feel free to include it with your application.

Recruitment Process

• Transparent Recruitment Process: After receipt of your application, a member of our HR team will review it.
• Pre-Screening Stage: Successful candidates will be invited to complete a pre-screen through an online interview platform.
• In-Person Interview: Candidates who pass the pre-screen stage will be invited to an in-person interview with the Hiring Team.
• Offer Stage: The successful candidate will receive a letter of offer, contingent upon a successful reference and background check.

Company Commitment

We are committed to fostering a collaborative, innovative, and supportive work environment. We encourage our employees to grow and reach their highest potential. Our company prioritizes the well-being of our employees, offering a comprehensive benefits package and opportunities for personal and professional development.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

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