Administrative Assistant

ThunderSoft; Oshawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading tech company is seeking an Administrative Assistant for a fixed term contract position. The role involves supporting the Dealer Organization Manager with proposals, contracts, and various administrative tasks. Responsibilities include managing schedules for Regional Directors, preparing reports, and maintaining organizational policies. Candidates should have post-secondary education, strong communication and organizational skills, and be proficient in MS Office applications. A vaccination status proof will be required for the job offer.

Qualifications

• Post Secondary Education required.
• High level of oral and written communication skills.
• Interpersonal skills to work effectively with others.
• Attention to detail and very organized.
• Ability to organize, plan and document tasks.
• Analytical ability where problems are somewhat complex.

Responsibilities

• Provide administrative support to Dealer Org Manager.
• Assist in preparing various projects and reports.
• Maintain technical expertise and procedural knowledge.
• Manage calendar scheduling for the Regional Director.
• Oversee completion of monthly expense reports.

Skills

Oral and written communication skills

Interpersonal skills

Attention to detail

Organizational skills

Analytical ability

MS Excel

MS Word

MS PowerPoint

MS Outlook

SAP

Education

Post Secondary Education

Diploma in Business Administration

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

SAP

Job description

Job Type: Fixed term contract 28weeks

Administrative Assistant

Job description:

The Dealer Org Contract Specialist / Administrative Assistant will provide support to the Dealer Organization Manager and the Dealer Organization Group with a focus on contracts, proposals and administrative support.

Dealer Organization Contract Specialist - Support

• Complete ad-hoc Dealer Organization projects as required
• Work with a high level of confidential information
• Administer company policies and procedures
• Assist in the preparation of various projects and reports, as required
• Maintain technical expertise and procedural knowledge
• Keep supervisor advised of work in progress
• Assume operational assignments as needed

Administrative Assistant

• Responsible for assisting Dealer Org Manager with Regional Roundtable Meetings and assisting with Executive Roundtable Meetings
• Support Regional Director in calendar scheduling as needed
• Responsible for completion of monthly expense reports for the Regional Director
• Support Regional Department Heads with ad-hoc projects and administrative activities
• Single point of contact for Central Region Office Management

Qualifications and Education Requirements

• Post Secondary Education required, Diploma in Business Administration an asset
• High level of oral and written communication skills
• Interpersonal skills to work effectively with others
• Attention to Detail and very organized
• Ability to organize, plan and document tasks
• Analytical ability where problems are somewhat complex
• Proficient in advanced levels of MS Word, Excel, PowerPoint, Outlook and Access and SAP
• Successful candidates will be required to attest to, and be prepared to provide proof of, their vaccination status and that any job offer will be conditional on the candidate being fully vaccinated.

Preferred Skills

• Skilled within MS Excel / Word / Powerpoint
• Willing to learn and use new skills, applications and tools