Administrative Assistant

Procom; Northwestern Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

A consulting firm is seeking an Administrative Assistant II for a 12-month onsite role in Thunder Bay, Ontario. Responsibilities include managing calendars, coordinating meetings, and supporting office operations. The ideal candidate will have at least 3 years of relevant experience and strong organizational skills. This position offers an opportunity to engage with various internal systems and support a regional team.

Qualifications

• Minimum 3 years of experience in an administrative or similar role.
• Excellent time management skills.
• Ability to learn and navigate multiple internal systems quickly.

Responsibilities

• Manage calendar, travel, correspondence, and expense reports.
• Coordinate internal and external meetings.
• Serve as the primary contact for office operations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Post-secondary education in Business Administration or a related field

Tools

Power BI

SAP

Workday

Job description

Overview

Administrative Assistant : On behalf of our client, Procom is searching for an Administrative Assistant II for a 12 month contract role. This position is an onsite position at our client’s Thunder Bay office.

Responsibilities

• Manage calendar, travel, correspondence, and expense reports for the Operations Manager and Leadership Team.
• Coordinate internal and external meetings, including invites, agendas, presentations, and follow-ups.
• Serve as the primary contact for office operations and manage telephone reception.
• Maintain and update distribution lists, phone directories, and SharePoint / Team sites.
• Assist with SAP entries, centralized SRO tracking, and expense submissions.
• Process SailPoint and system access requests and provide Power BI reporting as needed.
• Act as Workday Learning Administrator and support onboarding processes.
• Provide quarterly spend updates and coordinate community investment projects.

Mandatory Skills

• Minimum 3 years of experience in an administrative or similar role.
• Post-secondary education in Business Administration or a related field.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to travel approximately once per month throughout Northern Ontario.
• Proven ability to learn and navigate multiple internal systems quickly.
• Comfortable working onsite and supporting a regional team virtually.

Nice-to-Have Skills

• Experience with Power BI.
• Understanding of Northern Ontario community dynamics.
• Volunteer experience.
• Agile learning capability.
• Initiative in problem-solving.

Assignment Details

• Assignment Length: 12 months
• Start Date: ASAP.
• Assignment Location: Thunder Bay, Ontario, Canada. This is an onsite role