Administrative Assistant

PepsiCo; Northwestern Ontario; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading beverage company in Northwestern Ontario is seeking an Administrative Assistant to provide general administrative support for its Thunder Bay branch. The successful candidate will have strong proficiency in MS Office products, excellent communication skills, and the ability to multitask effectively. This role includes responsibilities such as managing calendars, assisting with payroll, and responding to customer inquiries. Competitive compensation and a supportive team environment are offered.

Benefits

Competitive compensation

Comprehensive benefits

Dynamic and inclusive culture

Support for professional growth

Qualifications

• 2-3 years of administrative experience is an asset.
• Successful completion of high school diploma is required.
• Professional accomplishments reflecting self-motivation and initiative.

Responsibilities

• Create a welcoming environment for visitors and contractors.
• Manage incoming calls in a professional manner.
• Assist with onboarding of employees.
• Respond to customer inquiries.
• Organize meetings and travel arrangements.

Skills

Problem solving skills

Communication skills

Customer service skills

Organizational skills

Multi-tasking

Attention to detail

Education

High school diploma

Administrative/office management program

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Workforce management

MyBuy

Job description

Overview

The Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Thunder Bay, Ontario branch and surrounding regional branches. The ideal candidate will be highly skilled and highly energetic, while possessing problem solving skills and the ability to work autonomously.

What you can expect from us:

• Competitive compensation and comprehensive benefits designed to fit your unique needs
• A dynamic and inclusive culture that promotes you to bring your whole-self to work
• Inspiring positive change for people and the planet with sustainability goals
• A supportive team that will encourage your professional growth and development

Responsibilities

• Create a welcoming and warm environment for PepsiCo Beverage visitors and contractors
• Answer and direct incoming calls in a professional and pleasant manner
• Create presentations in PowerPoint and manage office communications
• Manage all incoming and outgoing mail
• Manage calendars and schedules of management team
• Ability to support on weekly payroll for multiple locations
• Assist with health and safety training and documentation management
• Assist with onboarding of hourly and salaried employees
• Process settlements including all cash and paperwork
• Respond to all customer inquiries
• Assist in location specific initiatives, including organizing employee events and liaising with internal and external service providers
• Perform general administrative support work such as running reports, copying, filing, faxing, etc.
• Maintain and order office supplies
• Provide ongoing support for the local and regional management team
• Organize meetings and travel arrangements
• Process travel and local cost expenses
• Responsible for control and compliance reporting on a weekly and periodic basis

Qualifications

• 2-3 years of administrative experience an asset
• Successful completion of an administrative/office management program preferred
• Successful completion of high school diploma required
• Experience with Workforce management and MyBuy an asset
• Professional accomplishments that reflect self-motivation and initiative
• Strong proficiency with MS products, specifically: Word, Excel, PowerPoint, and Outlook required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and strong organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity

Why work at PepsiCo?

At PepsiCo, you’re invited to be a part of a global team of innovators who make, move, and sell these products—which are enjoyed by more than 1 billion people a day. A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence the people around you and the world at large. By showing up, you’ll have the opportunity to learn, develop and grow your skills for the future. Our supportive teams can fuel your professional goals to make a global impact on people and the planet. Join us. Dare for Better.