Administrative Assistant

MNP; Nanaimo; On-site; CAD 42,000 - 55,000; Full time

Job summary

A leading national accounting firm in Canada is looking for an Administrative Assistant to join their vibrant team. In this role, you will perform various administrative duties such as preparing documents, managing calendars, and handling client communications. Ideal candidates will have post-secondary education in administration and 1-2 years of relevant experience. The firm offers a competitive salary, benefits, and a flexible work environment.

Benefits

Generous base pay

4 paid personal days

Group pension plan with 4% matching

Voluntary savings products

Mental health resources

Professional development assistance

Firm sponsored social events

Qualifications

• 1-2 years of administrative experience in a professional working environment.
• Working knowledge with CRA online, Microsoft Teams, Copilot and SharePoint is considered an asset.

Responsibilities

• Perform a variety of administrative and clerical activities.
• Review, modify and prepare comprehensive templates, letters, reports, presentations, and Excel workbooks.
• Prepare & deliver client communications.
• Track deadlines and manage workflows.
• Maintain electronic and paper filing systems.

Skills

Organizational skills

Time management

Microsoft Teams

CRA online

SharePoint

Education

Post-secondary education in administration

Job description

Overview

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Perform a variety of administrative and clerical activities
• Review, modify and prepare comprehensive templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data, as applicable
• Prepare & deliver client communications
• Track deadlines and manage workflows
• Provide backup reception coverage as required
• Record minutes at various meetings and distribute or archive them accordingly
• Maintain electronic and paper filing systems
• Manage and coordinate multiple calendars
• Coordinate and schedule internal and external meetings, appointments and team social events
• Coordinate travel arrangements and reservations
• Contribute to the development of new ideas and approaches to improve work processes
• Work collaboratively with other team members and leadership

Skills And Experience

• Post-secondary education in administration is considered an asset
• 1-2 years of administrative experience in a professional working environment
• Working knowledge with CRA online, Microsoft Teams, Copilot and SharePoint is considered an asset
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously

Vancouver Island@MNP

Discover more about the unique elements and lifestyle at MNP on Vancouver Island through our team member videos, community insights and current opportunities here: https://www.mnp.ca/en/careers/the-flexibility-you-need-when-life-gets-busy.

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

The annual salary range for this position is: $42,000 - $55,000. Compensation is determined based on individual skills and relevant experience.

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!