Administrative Assistant

Advantage Personnel; Mount Pearl; On-site; Full time

Job summary

A leading company is seeking an Administrative Assistant specializing in Health & Safety to support daily operations in St John's. The role involves maintaining health and safety standards, managing invoices, and ensuring compliance with regulations. Ideal candidates are detail-oriented with strong organizational skills, ready to contribute to our team's success in a professional environment.

Qualifications

• Experience in accounts payable or general accounting is an asset.
• 1-2 years of prior office experience preferred.
• Proficient in computer and office software.

Responsibilities

• Maintain Health & Safety and Quality Management Systems.
• Code and enter invoices and prepare daily bank deposits.
• Provide backup for switchboard operations.

Skills

Attention to detail

Time management

Organizational skills

Analytical skills

Communication skills

Education

High school diploma or equivalent

Tools

Office software applications

Job description

Job Opportunity: Administrative Assistant (Health & Safety)
Location: St John's NL
Work Schedule: Monday-Friday
Hourly Rate: $20-$23 hourly

We are currently seeking a detail-oriented and organized individual to join our team in a multi-faceted role that combines administrative support, health & safety coordination, and quality assurance oversight. This position plays a key role in maintaining smooth day-to-day operations and ensuring compliance with both internal standards and regulatory requirements.

Key Responsibilities:

• Maintain Health & Safety and Quality Management Systems
• Code and enter general expense invoices daily
• Prepare daily bank deposits
• Provide backup coverage for switchboard operations during breaks
• Process invoices for materials, freight, and outsourced services
• File supplier invoices as needed
• Cross-train with other administrative roles to support departmental coverage
• Assist with additional administrative projects or tasks as required

Qualifications:

• Experience in accounts payable or general accounting is a strong asset
• High level of accuracy and attention to detail in data entry
• Strong time management, organizational, and analytical skills
• Proficient in computer and office software applications
• Excellent written and verbal communication skills
• Self-motivated, professional, and courteous demeanor

Preferred Experience:

• 1-2 years of prior office experience
• Basic understanding of manufacturing business cycle transactions