Administrative assistant

Desjardins; Montreal; On-site; CAD 50,000 - 65,000; Full time

Job summary

A financial services cooperative in Montreal seeks an experienced Administrative Assistant to provide support to management. Responsibilities include secretarial tasks, managing agendas, and meeting preparation. Applicants should have at least three years of relevant experience and knowledge of French. The role offers a competitive salary and benefits including flexible vacation and a pension plan.

Benefits

Competitive salary and annual bonus

4 weeks of flexible vacation

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness expenses

Qualifications

• A minimum of three years of relevant experience is required.
• Knowledge of French is required.

Responsibilities

• Provide administrative and secretarial support to the director or manager.
• Carry out various secretarial activities and administrative tasks.
• Support the manager's agenda, calls, and emails.
• Prepare and attend meetings, write up minutes, and follow up.
• Help organize various events and collaborate on budget preparation.

Skills

Communication skills

Customer focus

Nimble learning

Interpersonal savviness

Education

Trade school diploma in a related field

Job description

Overview

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential.

Responsibilities

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors
• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)
• Support the manager in the management and follow-up of his / her agenda, calls, emails and mail
• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings
• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)
• Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances).

What we offer

• Competitive salary and annual bonus
• 4 weeks of flexible vacation starting in the first year
• Defined benefit pension plan that provides predictable, stable income throughout retirement
• Group insurance including telemedicine
• Reimbursement of health and wellness expenses and telework equipment

What you bring to the table

• Trade school diploma in a related field
• A minimum of three years of relevant experience
• Please note that other combinations of qualifications and relevant experience may be considered
• Knowledge of French is required

Action oriented, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Trust

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Trade Union (If applicable)