Administrative Assistant

Rehill Services Inc.; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local service company in Mississauga is seeking a detail-oriented Admin to manage front desk operations, assist with office management, and provide exceptional customer service. The ideal candidate will be proficient in Microsoft Office, QuickBooks, and possess strong communication skills. Join our team to ensure the smooth operation of our office environment.

Qualifications

• Strong organizational skills and attention to detail.
• Effective verbal and written communication.
• Ability to manage front desk operations effectively.

Responsibilities

• Manage front desk operations and greet visitors.
• Operate multi-line phone systems for calls.
• Perform data entry and maintain filing systems.
• Assist with calendar management and scheduling.
• Provide customer support and resolve issues.

Skills

Strong administrative skills

Excellent communication abilities

Customer service oriented

Bilingual communication

Time management skills

Proficiency in Microsoft Office

Proficiency in Google Workspace

QuickBooks proficiency

Job description

Overview

We are seeking a highly organized and detail-oriented Admin to join our team. The ideal candidate will possess strong administrative skills and be proficient in various office management tasks. This role requires excellent communication abilities, both verbal and written, as well as a commitment to providing exceptional customer service. The Admin will play a crucial role in ensuring the smooth operation of our office environment.

Duties

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to manage incoming calls efficiently.
• Perform data entry tasks accurately and maintain organized filing systems.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client needs and resolving issues promptly.
• Utilize QuickBooks for basic bookkeeping tasks and financial record keeping.
• Maintain proficiency in Microsoft Office and Google Workspace for document creation and management.
• Conduct proofreading of documents to ensure accuracy and professionalism.
• Support office management functions, including inventory management and supply ordering.
• Leverage bilingual skills to communicate effectively with diverse clients when necessary.
• Demonstrate strong time management skills to prioritize tasks effectively.