Administrative Assistant

Worldsource Wealth Management; Markham; On-site; CAD 40,000 - 50,000; Full time

Job summary

A financial services firm in York Region is seeking a highly organized Administrative Assistant to support the executive team. Responsibilities include managing schedules, coordinating meetings, and handling correspondence. The ideal candidate has over 2 years of experience in an administrative role, strong organizational skills, and proficiency in Microsoft Office. This position offers competitive compensation commensurate with experience.

Qualifications

• 2+ years of experience supporting senior executives or in a high-level administrative role.
• Professional demeanor and ability to maintain confidentiality.
• Adaptable, reliable, and eager to learn.

Responsibilities

• Providing administrative support to senior executives.
• Managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Coordinating logistics for meetings, conferences, and special events.
• Managing expenses, reimbursements, and invoice processing.
• Handling correspondence and communications on behalf of executives.

Skills

Strong organizational skills

Time management

Excellent verbal communication

Excellent written communication

Proficiency in Microsoft Office Suite

Education

Post-secondary degree preferred

Job description

JOB STATEMENT

Worldsource is seeking a highly organized and detail-oriented Administrative Assistant to support our executive team with a variety of administrative tasks. The ideal candidate is proactive and capable of handling multiple priorities with precision and professionalism.

RESPONSIBILITIES

• Providing administrative support to senior executives;
• Managing complex calendars, scheduling meetings, and coordinating travel arrangements;
• Coordinating logistics for meetings, conferences, and special events (both virtual and in-person);
• Managing expenses, reimbursements, and invoice processing;
• Handling correspondence and communications on behalf of executives;
• Preparing and editing documents, reports, and presentations;
• Maintaining organized digital filing systems and ensuring sensitive information is handled with confidentiality;
• Taking meeting minutes and following up on action items, as needed; and
• Supporting other team members and departments, as needed.

QUALIFICATIONS

• Post‑secondary degree preferred
• 2+ years of experience supporting senior executives or in a high‑level administrative role
• Strong organizational, time management and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional demeanor and ability to maintain confidentiality
• Adaptable, reliable, and eager to learn

COMPENSATION

Commensurate with experience

If you are interested in applying for this position, please forward a cover letter and resume in confidence to [e-mail].

Worldsource is committed to accessibility in employment and to ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with AODA, Worldsource will endeavour to provide reasonable accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to disability during the recruitment process, please notify the hiring manager upon scheduling your interview.

We thank all applicants for their interest but only those selected for an interview will be contacted.