Administrative Assistant

University of Lethbridge; Lethbridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

A Canadian university in Lethbridge is seeking an Executive and Administrative Support to assist in the Dean’s Office. Responsibilities include monitoring communications, providing front office support, and managing Graduate Assistantships. Ideal candidates should possess strong communication skills and advanced Microsoft Office proficiency. This role offers a competitive salary based on experience and a supportive, inclusive work environment.

Qualifications

• Advanced proficiency with Microsoft Office applications.
• Excellent written and oral communication skills.
• Demonstrated ability to meet deadlines.

Responsibilities

• Support the operations and mandates of the Dean’s Office.
• Monitor multiple email addresses for communication.
• Assist in managing Graduate Assistantships.

Skills

Microsoft Office proficiency

Excellent communication skills

Strong interpersonal skills

Analytical reasoning

Problem-solving skills

Education

Two-year Office Administration diploma

Bachelor's degree (considered an asset)

Job description

At the University of Lethbridge, we speak in perspectives.

We are located in the heart of traditional Blackfoot Confederacy territory in southern Alberta with campuses in Lethbridge and Calgary. ULethbridge is more than a place to learn — it’s a place to build a career and make a lasting impact. We are one of Canada’s top universities and leading research institutions with more than 8,000 undergraduate and graduate students. We are an inclusive university that values diverse experiences and backgrounds. Our people are our greatest strength, and we are dedicated to fostering growth and success for all of our people. Together, we transform lives and communities.

Job Summary

Reporting to the Administrative Manager, the Executive and Administrative Support position will support the operations and mandates of the Dean’s Office in the Faculty of Health Sciences, with a focus on supporting the Dean, Associate Dean and Administrative Manager.

This is a strong service‑orientated position that requires higher‑level decision making and relationship building. It requires extensive knowledge of the policies and procedures of the Health Sciences programs, as well as of the Faculty of Health Sciences and the university as a whole.

The successful candidate will be responsible for monitoring multiple email addresses, back‑up front office support and contract management. This position will also work closely with the Associate Dean in maintaining and assigning Graduate Assistantships.

Qualifications

A two‑year Office Administration diploma, with a Bachelor’s degree considered an asset. An equivalent combination of education and work experience will also be considered.

The ideal candidate will possess an advanced level of proficiency with Microsoft Office (word processing, spreadsheets, presentations, email and database applications). Excellent communication skills (oral and written), strong interpersonal and presentation skills, and a demonstrated ability for analytical reasoning, problem‑solving skills and the ability to work in an environment with numerous deadlines are required. Familiarity with the University of Lethbridge and the ability to maintain effective working relationships with members of the university community and the general public is an asset.

Salary

Starting Salary Range (at 1.0 FTE): $4,017.00 – $4,469.00 monthly.

Full Salary Range (at 1.0 FTE): $4,017.00 – $4,921.00 monthly (AUPE – Grade 8).

Employment Details

Campus: Lethbridge

Employment Group: AUPE

Position Category: Other

Open Date: 12/11/2025

Close Date: 12/18/2025

Desired Start Date: 01/12/2026

Employment Equity

The University of Lethbridge invites applications from all qualified candidates; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given preference.

The University of Lethbridge is committed to providing an inclusive and barrier‑free work environment, including through all aspects of the hiring process. If you require support during the hiring process, please contact Human Resources at [e-mail] so that accommodations can be put in place to support you. All private information received in relation to your request for support will be kept confidential; only information required to facilitate the accommodation will be shared with the selection committee.

Supplemental Questions

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