Administrative Assistant

Gateway Casinos and Entertainment Limited; Innisfil; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading entertainment company in Innisfil is seeking a Part-Time Administrative Assistant to provide integral support to the corporate team. The ideal candidate will have strong organizational skills and at least five years of experience in a similar role. You will be responsible for managing calendars, drafting presentations, and maintaining a positive image of the executive office. Join a dynamic team that values your skills and contributions!

Benefits

Full benefits package for full-time employees

Retirement savings plan

Training opportunities

Qualifications

• Five years experience supporting senior level administrators as an Executive Assistant preferred.
• Typing speed of 40 WPM preferred.
• Ability to pass background screening.

Responsibilities

• Monitor sales, expenses, promotions, prepare purchase orders, and process invoices.
• Draft and prepare presentations and documents.
• Maintain daily appointment calendars of executives.
• Make travel arrangements and secure accommodations.

Skills

Organizational skills

Communication skills

Microsoft Outlook

Microsoft Office

Education

Diploma or post-secondary certificate

Tools

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat Professional

Job description

Description

Position at Gateway Casinos

Job Type: Part-Time

Starting Wage $22.62/hr

The Gateway to Your Future

Are you known as a multi-tasking pro who can write an email while booking an appointment on the phone. Organize files with their eyes closed. Schedule new meetings while canceling old ones. If you're a next level organizer Gateway wants to hear from you. The Administrative Assistant provides integral support to the corporate team, delivering follow-through and tracking important projects, along with assisting with general office administration, delivering vital foundational support to the executive team.

We Provide

• Full benefits package for full-time employees
• Retirement savings plan
• Exciting, supportive and fun work environment
• Family and friends discounts on travel, tech, food, beverage, and fitness
• Development and training opportunities

Key Responsibilities

• Monitor sales, expenses, promotions, prepare purchase orders, and process invoices.
• Draft and prepare presentations, board reports, publications, and other documents.
• Maintain daily appointment calendars of members of the executive team.
• Take and distribute minutes for executive meetings of highly confidential subjects.
• Present a positive and professional image of the executive office to all visitors and suppliers.
• Coordinate meetings, prepare agendas and meeting materials, and arrange catering.
• Make travel arrangements and reservations, secure accommodation, car services, etc.
• Complete expense reports.
• Word processing, filing and other administrative duties as assigned.
• Handle office administration duties, including answer telephones, receive deliveries, and manage incoming and outgoing mail.
• Call in service orders for office equipment maintenance.
• Monitor and maintain Outlook calendar events, meeting room and conference line bookings.
• Participate in projects and take on other responsibilities as required.

What You Bring

• Five years experience supporting senior level administrators as an Administrative or Executive Assistant preferred.
• Proficiency in Microsoft Outlook, MS Office, Word, Excel, PowerPoint, Adobe Acrobat Professional and web browsers.
• Experience working in Operations and Finance environments preferred.
• Diploma or post-secondary certificate preferred.
• Typing speed of 40 WPM preferred.
• Strong verbal and written communication skills.
• Ability to work some overtime and travel as required.
• Ability to pass background screening.

Why Work for Us?

Gateway celebrates and empowers our team members, who make it all possible. A career at Gateway means working with great people, being recognized for your unique contribution and career advancement opportunities across our 27 locations. Our employees thrive with ongoing training and leadership programs while working in a dynamic and fun environment. See for yourself what it’s like to be on a team that values your vision, skill and energy.

Get to Know Gateway

Gateway Casinos & Entertainment Limited (Gateway) is one of the largest and most diversified gaming and entertainment companies in Canada. Across its 27 gaming properties in British Columbia, Ontario and Edmonton, Alberta, Gateway currently employs approximately 8,648 people and boasts approximately 448 table games (including 49 poker tables), 13,887 slots, 85 restaurants and bars and 561 hotel rooms. Gateway is the service provider for the Central, Southwest and North gaming Bundles in Ontario, which includes 11 properties in their portfolio. A multi-pronged growth strategy has seen Gateway diversify and expand its product offering, including developing proprietary casino and restaurant brands, dramatically improving the gaming customer experience while attracting new customers. Some of Gateway’s proprietary brands include Match Eatery & Public House, Atlas Steak + Fish and the new Halley’s Club. In 2017, Gateway celebrated 25 years in the business of gaming and entertainment in Canada. Further information is available at www.gatewaycasinos.com.

Apply Now!

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Gateway is a proud equal opportunity employer and dedicates itself to Respect, Integrity, Team-Work and Exceptional Customer Service. We are committed to providing an inclusive and barrier-free candidate experience and work environment. If you require accommodation at any point during the recruitment and selection process, please let us know.