administrative assistant

Recooty; Hamilton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A construction support company in Hamilton, Ontario, is seeking an Administrative Assistant to provide administrative support during construction projects. Key responsibilities include answering calls, managing files, and liaising between site supervisors and suppliers. Candidates should have strong communication skills, organizational abilities, and experience with Microsoft Suite. Prior experience within the construction industry is an asset, with opportunities for professional growth available.

Qualifications

• Excellent communication skills and comfort in interactions with the public.
• Two years of college-related courses or equivalent experience.
• Prior experience in the construction industry is an asset.

Responsibilities

• Provide administrative support for construction personnel.
• Manage electronic and paper files.
• Prepare correspondence for construction personnel.

Skills

Excellent verbal and written communication skills

Strong organizational skills

Intermediate level using Microsoft Suite

Data entry capabilities

Education

High School Diploma

Tools

Microsoft Project

Quickbooks

Job description

Job Brief

Responsibilities include but are not limited to: provide administrative support for Construction Administrator / Project Leaders and Managers during construction, including answering phone calls and email inquiries and relaying messages appropriately. This includes a written report which outlines the conversations.

Responsibilities

• Answer phones and determine needs of the caller. Address caller’s request or forward to the appropriate associate.
• Manage electronic and paper files.
• Prepare correspondence as requested for construction personnel.
• Manage common office equipment (copier, phones, scanner, postage machine, etc.).
• Receiving and validating purchase orders and invoices, as well as liaising between site supervisors and suppliers.
• Opportunity to grow and develop.

Skills Required

• High School Diploma with two (2) years college related courses, or equivalent experience.
• Intermediate level using Microsoft Suite and strong computer software skills. Experience with Microsoft Project is considered an asset.
• Prior experience within the construction industry is considered an asset.
• Excellent verbal and written communication skills and comfortable speaking with employees, vendors and suppliers, as well as the general public and potential clients. Must be able to anticipate problems and solve them as required independently.
• Must have strong organizational skills, be self-motivated, and comfortable working independently.
• Pays attention to details.
• Experience with creating and administering schedules is considered an asset.
• Data entry capabilities and Quickbooks experience an asset.
• Coincide with our company vision, mission and values.