Administrative Assistant

Emera; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading energy company in Halifax is seeking an Executive Assistant to support senior leadership. The role requires strong organizational and communication skills, with responsibilities including scheduling, processing invoices, and overseeing office activities. This is an opportunity to grow and develop skills in a supportive environment. We value diversity and encourage various candidates to apply.

Benefits

Comprehensive benefits plan

24/7 access to virtual health care

Employee development opportunities

Competitive compensation

Qualifications

• Strong organizational skills to prioritize tasks and manage time effectively.
• Detail-oriented with a commitment to accuracy and follow-through.
• Excellent written and verbal communication skills.
• Proactive attitude and willingness to take initiative.
• Reliable and dependable in day-to-day responsibilities.
• Ability to handle sensitive information discreetly.

Responsibilities

• Schedule and maintain calendars, e-mails, and travel itineraries for senior leadership.
• Oversee daily office activities, including scheduling meetings and events.
• Process invoices and complete expense reports.
• Maintain a filing system and handle mail/courier delivery.
• Improve processes and work cooperatively with teams.
• Other special projects as directed.

Skills

Organizational skills

Detail-oriented

Excellent communication

Proactive attitude

Discretion

Job description

Opportunity

Company, Department: Emera Inc

Location: Halifax, NS

Closing Date: November 23, 2025

At Emera, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help Emera to safely deliver cleaner, reliable energy to our customers. If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you.

If you’re highly organized, proactive, and thrive in a fast‑paced environment, this role could be a great fit for you – regardless of your prior experience, we’d love to hear from you!

Role Responsibilities

• Schedule and maintain calendar(s), e‑mail, and travel itineraries for senior leadership and respond to routine requests independently;
• Oversee daily office activities including but not limited to, scheduling and planning meetings, and department and team events where required (including full coordination of catering and other logistics);
• Process invoices, monthly accruals, and complete expense reports;
• Maintain a filing system, mail and courier delivery;
• Demonstrate continuous effort to improve processes, provide quality work, decrease turnaround times, and work cooperatively with the team as well as other Emera affiliates and corporate teams;
• Other special projects and assignments as directed.

Qualifications

• Strong organizational skills with the ability to prioritize tasks and manage time effectively;
• Detail‑oriented with a commitment to accuracy and follow‑through;
• Excellent written and verbal communication;
• A proactive attitude and willingness to take initiative;
• Reliable, punctual and dependable in day‑to‑day responsibilities;
• Ability to handle sensitive information with discretion and professionalism;
• Willingness to learn and take on new challenges.

This is a great opportunity for someone eager to grow their career while learning directly from a well‑experienced Executive Assistant – perfect for someone ready to build their skills in a high impact environment.

Culture & Values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers. If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you.

Benefits

• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, Employee and Family Assistance Program, parental leave top‑up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising‑matching & volunteer programs, and scholarships for children of employees.
• Competitive Compensation: A comprehensive benefits plan, short‑term incentive plan and a Defined Contribution Pension Plan.

Diversity, Equity, and Inclusion

At Emera we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in under‑represented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self‑identify through the online application process. Emera supports candidates and employees with access and accommodation needs.

Recruitment and Promotion Policy

When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities.

Apply by November 23, 2025 and let us know why this role is right for you.