Administrative Assistant

Nova Scotia Power; Halifax; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading energy company in Halifax is looking for a detail-oriented Administrative Assistant to provide high-level support to the Provincial Reliability team. The position involves managing office tasks, processing invoices, and maintaining filing systems. Successful candidates will possess a Grade XII education and relevant Office Administration certification, along with a strong proficiency in software like Excel and SharePoint. Join a supportive workplace that values diversity and offers a competitive hybrid work model.

Benefits

Hybrid work model

Comprehensive benefits plan

Access to a free on-site fitness centre

Opportunities for career advancement

Competitive compensation

Qualifications

• Minimum of three (3) years of experience in administrative roles.
• Proficient with various software applications.
• Valid Nova Scotia Class 5 driver's license required.

Responsibilities

• Provide high level of administrative support to Provincial Reliability team.
• Create and maintain filing systems and SharePoint sites.
• Process invoices for payment and update payroll.

Skills

Attention to detail

Organization

Interpersonal skills

Communication skills

Multi-tasking

Education

Grade XII education

Office Administration and/or Business Certificate

Tools

Excel

Word

Outlook

PowerPoint

Oracle

PeopleSoft

SharePoint

Job description

The Opportunity

Company, Department: Nova Scotia Power, Energy Delivery

Location: Halifax, NS

Type of Employment: Regular, Full time

Closing Date: December 17, 2025

We are currently looking for anAdministrative Assistantto join our team in a permanent position. Reporting to the Director, Reliability, you will be responsible for providing a high level of administrative support to the Provincial Reliability team.

Key Elements Of This Role Include

• Create and maintain filing systems and SharePoint sites.
• Arrange meetings and events, manage calendars and e-mail, as well as make travel arrangements.
• Create and edit documents, spreadsheets, and presentations.
• Process invoices for payment and update payroll, as well as process expense reports.
• Ensure all expenditures are allocated to the correct financial accounts and assist with financial reporting and variance analysis as required.
• Support storm restoration efforts outside of regular business hours, primarily as logistics lead.
• Coordinate training, including arranging for training and tracking attendance, certificate, and expiry dates.
• Maintain safety education records.
• Travel throughout HRM and province for meetings and storm response as required.

You will be responsible for personal safety, that of co-workers, and those under your direction by observing and ensuring compliance with all Occupational Health and Safety Rules and Regulations. You will be accountable for environmental performance as it relates to the environment management system processes and initiatives.

These Skills Will Make You Successful

To thrive in this role, you recognize yourself in most of the following competencies and skills listed below:

• You have a minimum of Grade XII education.
• You hold a recognized Office Administration and/or Business Certificate (or equivalent) and have a minimum of three (3) years of experience.
• You are proficient with various software applications including Excel, Word, Outlook, PowerPoint, Oracle, and PeopleSoft, SharePoint.
• You hold a valid Nova Scotia Class 5 driver’s license.
• You are detail-oriented, work to a high standard, exercise good judgment, and are able to handle confidential information.
• You have excellent organizational, multi-tasking, and communication skills.
• You are a team player with strong interpersonal skills, capable of working independently, and are a self-starter.
• You perform well under pressure and adapt easily to change.

We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying.

Learn more about our culture and values

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers. If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you.

The perks of joining our team?

• Flexibility: Hybrid work model.
• Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
• Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
• Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees.
• Competitive Compensation: Short-term incentive plans and a Defined Contribution Pension Plan.

Diversity, Equity & Inclusion at Emera

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQIA+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy

The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values.