Administrative Assistant

Administrative Staffing; Halifax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A staffing agency in Halifax, Nova Scotia is seeking meticulous Administrative Assistants to support a busy professional team. Ideal candidates should be highly organized, detail-oriented, and familiar with Microsoft Office. Responsibilities include managing documents, processing invoices, and arranging meetings. This role requires discretion and excellent communication skills.

Qualifications

• Proven experience in a similar administrative support role, preferably within a professional or corporate environment.
• Ability to manage sensitive and confidential information with discretion.
• Strong time management skills.

Responsibilities

• Create, edit, and format documents, spreadsheets, and presentations.
• Process invoices and review payroll time entries.
• Maintain filing systems and SharePoint sites.
• Arrange meetings and manage calendars.

Skills

Proficiency with Microsoft Office Suite

Strong organizational skills

Excellent communication skills

Attention to detail

Tools

SharePoint

Job description

Overview

We are seeking two focused and meticulous Administrative Assistants to join our client’s professional team in Halifax, Nova Scotia. The ideal candidates will be highly organized, attentive to detail, and capable of managing sensitive and confidential information. These roles will provide support to a busy and dynamic department where accuracy, discretion, and efficiency are essential.

Responsibilities

• Create, edit, and format documents, spreadsheets, and presentations
• Prepare and fill regulatory documents and filings
• Compile reports and department financial data
• Process invoices and review payroll time entries
• Maintain filing systems and SharePoint sites
• Arrange meetings and events, manage calendars and e-mail, and make travel arrangements
• Take meeting minutes and track action items
• Coordinate, track, and participate in quarterly safety meetings
• Track communications and emails from various agencies
• Perform quality assurance checks on daily filings, ensuring accuracy and attention to detail

Experience & Attributes for Success

• Proven experience in a similar administrative support role, preferably within a professional or corporate environment
• Proficiency with Microsoft Office Suite and SharePoint
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and ability to maintain accuracy under deadlines

How to Apply

If interested in this opportunity, please apply online by clicking the Apply Now button.

Diversity, Equity and Inclusion

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous / Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons.

Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.