administrative assistant

Kirin Group Inc; Halifax; On-site; CAD 40,000 - 50,000; Full time

Job summary

A property administration company in Halifax is seeking an Office Coordinator to manage daily operations and coordinate communications. Responsibilities include arranging conferences, handling correspondence, and maintaining inventory. The ideal candidate has a secondary school graduation certificate, multitasking abilities, and familiarity with office software. Benefits include health and dental plans.

Benefits

Health benefits

Dental plan

Health care plan

Qualifications

• Ability to handle multiple tasks efficiently.
• Experience is an asset, but not required.
• Familiarity with office software and communication tools.

Responsibilities

• Coordinate seminars and conferences.
• Manage office information flow and data.
• Schedule appointments and manage contacts.

Skills

Multitasking

Excellent oral communication

Excellent written communication

Organized

Team player

Time management

Dependability

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

MS Office

Job description

Overview

Work setting: Property administration company

Work Term : Permanent

Work Language : English

Hours : 30 hours per week

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.


• Coordinate the flow of information within the team


• Open and distribute mail and other materials


• Plan and organize daily operations


• Record and prepare minutes of meetings, seminars and conferences


• Determine and establish office procedures and routines


• Schedule and confirm appointments


• Manage contracts


• Answer telephone and relay telephone calls and messages


• Answer electronic enquiries


• Compile data, statistics and other information


• Advise senior management


• Order office supplies and maintain inventory


• Arrange travel, related itineraries and make reservations


• Greet people and direct them to contacts or service areas


• Set up and maintain manual and computerized information filing systems


• Type and proofread correspondence, forms and other documents


• Conduct research


• Perform data entry


• Work with the marketing department to understand and communicate marketing messages to the field


• Maintain and manage digital database


• Perform basic bookkeeping tasks

Qualifications

• Education : Secondary (high) school graduation certificate


• Experience : Experience an asset


• Computer and technology knowledge
  
  
  
  • MS Excel
  
  
  • MS Outlook
  
  
  • MS PowerPoint
  
  
  • MS Windows
  
  
  • MS Word
  
  
  • MS Office
  
  
  • Electronic mail
  
  
  
  


• Personal suitability
  
  
  
  • Ability to multitask
  
  
  • Excellent oral communication
  
  
  • Excellent written communication
  
  
  • Judgement
  
  
  • Organized
  
  
  • Team player
  
  
  • Accurate
  
  
  • Reliability
  
  
  • Time management
  
  
  • Accountability
  
  
  • Dependability
  
  
  • Quick learner
  
  
  
  

Benefits

• Health benefits
  
  
  
  • Dental plan
  
  
  • Health care plan