Administrative Assistant

David Aplin Recruiting; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

A top employer in Halifax is seeking an Administrative Assistant for a 1-month contract with potential for extension. The ideal candidate should have over 3 years of experience in administration, proficiency in MS Office, and excellent communication skills. The role requires assisting a team with administrative tasks, managing Purchase Orders and invoices, and ensuring timely processing. This is a fully on-site position located in Halifax, NS offering competitive pay between $20 to $23/hour.

Qualifications

• Must have over 3 years of Administration experience with some exposure to accounting (invoices, POs, AP, AR).
• Familiarity with Purchase Orders and invoice processing is necessary.
• Attention to detail and ability to streamline reporting processes.

Responsibilities

• Work with Purchasers to submit Purchase Orders to vendors.
• Assist a team of 6 with various administrative tasks.
• Manage office supplies inventory and reorder as needed.

Skills

Proficient in MS Office

Excellent communication skills

Multitasking abilities

Education

Degree or Diploma in Business, Accounting, or Administration

Tools

Oracle

Job description

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Join a top employer and advance your career. Aplin has partnered with a Halifax, NS-based company to hire an Administrative Assistant. This will be a 1-month contract with the potential for an extension!

Benefits & Perks:

• Compensation: $20 to $23/hour.
• Please note, this will be a fully on-site role at the client’s Halifax, NS office.
• Immediate Start.
• Monday to Friday 8am to 4pm.

Responsibilities:

• Work with Purchasers to get Purchase Orders submitted to vendors in a timely manner and in accordance with PO policy.
• Set up new vendors in the system and communicate with vendors where needed.
• Assist a team of 6 with administrative tasks.
• Review invoices for accuracy and receive invoices through Oracle.
• Work with the Accounts Payable team to get invoices processed in a timely manner and reach out to vendors for missing invoices or corrections when needed.
• Regularly review how reports are being produced and maintained, looking for ways to streamline and improve efficiencies in reporting.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Manage office supplies inventory and reorder as needed.

Qualifications:

• A Degree or Diploma in Business, Accounting, or Administration is an asset.
• Must be proficient in MS Office, including Excel, and with Oracle is an asset.
• Must have over 3 years of Administration experience with some exposure to accounting (invoices, POs, AP, AR).
• Must have excellent communication and multitasking skills.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.