Administrative Assistant

Fusion-Homes; Guelph; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

RRSP matching

Vacation 4 weeks after 1 year

Recognition program

Exclusive employee pricing

Job summary

Fusion Homes is seeking an exceptionally talented Administrative Assistant to join our Administration team at the Guelph Head Office. This in-office position focuses on facilities, reception, and day-to-day operations, while providing broad administrative support across processes.

The successful candidate will be polished, proactive, highly organized and detail-oriented, with strong time management skills and the ability to coordinate multiple priorities in a fast-paced environment.

Qualifications

• 1-3 years of experience in administration, office coordination, reception and/or facilities support.
• Strong organizational skills with the ability to manage multiple priorities and changing demands.
• Strong written and verbal communication and a professional, service-oriented approach.
• Excellent attention to detail, problem-solving, initiative and dependable follow-through.
• Strong Microsoft Office skills and comfort learning business systems.

Responsibilities

• Own the day-to-day operation and presentation of Fusion Homes offices, ensuring workplaces are organized, welcoming, well-stocked and functioning effectively.
• Coordinate facilities maintenance and service requirements, working with vendors and trades across offices, Model Homes and Sales Centres.
• Support reception operations, including visitors, phone and email inquiries, mail/couriers, meeting preparation, supplies and opening/closing requirements.
• Provide administrative support including document processing, system updates, Tarion and closing-related administration, and recurring departmental tasks.
• Maintain organized processes, schedules and records while proactively following needs through to completion.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Driven by our values and a shared commitment to excellence and growth, Fusion Homes is redefining what it means to build for the future. Recognized as a Great Place to Work (2025) and Mercer Best Employer (2022-2024), we’re powered by our people, our competitive spirit, and our drive to win as one team. Delivering an unparalleled customer experience and achieving our bold growth objectives requires an exceptional team of talented individuals. To rise to the occasion, we consistently over-deliver, embrace challenges with determination, and approach each day with a clear purpose: to outperform yesterday and defy expectations.

We are searching for an exceptionally talented Administrative Assistant to join our Administration team. The position plays a critical role in creating an organized, welcoming, and elevated workplace experience. With a strong focus on facilities, reception, and day-to-day office operations, the Administrative Assistant will also provide support across administrative processes. The successful candidate will be polished, proactive, highly organized, and detail-oriented, with strong time management skills and the ability to effectively coordinate multiple priorities in a fast-paced environment. This position also offers the opportunity to develop skills, broaden responsibilities, and grow within Fusion Homes.

This is a full-time, in-office position based at our Guelph Head Office, Monday to Friday from 9:00 a.m. to 5:00 p.m.

What You’ll be Doing:

• Own the day-to-day operation and presentation of Fusion Homes offices, ensuring workplaces are organized, welcoming, well-stocked and functioning effectively.
• Coordinate facilities maintenance and service requirements, working with vendors and trades across offices, Model Homes and Sales Centres.
• Support reception operations, including visitors, phone and email inquiries, mail/couriers, meeting preparation, supplies and opening/closing requirements.
• Provide administrative support including document processing, system updates, Tarion and closing-related administration, and recurring departmental tasks.
• Maintain organized processes, schedules and records while proactively following needs through to completion.

What You Bring to the Table:

• 1-3 years of experience in administration, office coordination, reception and/or facilities support.
• Strong organizational skills with the ability to manage multiple priorities and changing demands.
• Strong written and verbal communication and a professional, service-oriented approach.
• Excellent attention to detail, problem-solving, initiative and dependable follow-through.
• Strong Microsoft Office skills and comfort learning business systems.

Why You Should Join Fusion:

• Competitive Compensation: Annual salary range of $45,000 - $60,000 CAD, plus eligibility for an annual bonus.The final agreed upon salary may vary based on factors such as job-related knowledge, skills, experience and internal equity.
• Comprehensive Benefits: 100% employer-paid benefits for you and your family
• RRSP Matching: Helping you build long-term financial security.
• Vacation: 4 weeks of paid vacation after 1 year.
• Recognition & Culture: From social events to our Employee Recognition Program, we celebrate achievements and invest in our people.
• Award-Winning Workplace: Certified as a Great Place to Work (2025) and recognized as a Mercer Best Employer for three consecutive years (2022-2024).
• Exclusive Perks: Enjoy first access to new Fusion Homes projects and exclusive employee pricing on your future home.

Fusion Homes is an equal opportunity employers that champion diversity and inclusion in the workplace. We are committed to providing barrier-free employment for all individuals, commencing with the hiring process. Should you require accommodations due to a disability at any point during your journey with us, please contact us via email at [e-mail]. To learn more, please review our Accessibility Policy.

AI does not make hiring decisions.Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans. We use these tools to support efficiency and consistency, not to replace human judgment, and we’re committed to a fair, thoughtful, and equitable experience for every candidate.