Administrative Assistant

Airswift; Grande Prairie; On-site; CAD 50,000 - 60,000; Full time

Job summary

A major energy company in Grande Prairie seeks an Administrative Assistant for an initial 6-month contract, with strong potential for extension. Responsibilities include phone management, visitor assistance, office supplies coordination, and onboarding new employees. Candidates should have 2-5 years of relevant experience and a valid driver's license.

Qualifications

• Valid Driver's license required.
• Minimum 2-5 years of relevant administrative experience.

Responsibilities

• Answering and directing phone calls.
• Maintaining office supplies inventory and ordering new supplies.
• Managing corporate credit card purchases and reconciliations.
• Assisting with the onboarding of new employees.
• Coordinating IT requests for field locations.

Skills

Strong Team Player

Ability to Thrive in a Fast-Paced environment

Self-Starter

Job description

Vacancy Overview

Administrative Assistant – Grande Prairie, AB

Airswift is seeking an Administrative Assistant to join one of our major energy oil & gas clients in Grande Prairie, AB. This is an initial 6-month contract with a huge possibility to be extended.

Roles and Responsibilities

• Answering and directing phone calls
• Greeting and assisting visitors
• Managing and distributing incoming and outgoing mail
• Maintaining office supplies inventory and ordering new supplies for the main office and field offices
• Completing general orders for building maintenance, including office furniture
• Coordinating general office maintenance, including snow removal, lawn care, gravel delivery, cleaning services, septic, and potable water
• Handling administrative requests and queries
• Performing data entry
• Assisting with the onboarding of new employees
• Liaising with clients, suppliers, and other staff
• Managing the corporate credit card, including making authorized purchases, tracking expenditures, and ensuring timely reconciliation of statements
• Managing distribution lists and phone lists
• Gathering and submitting contractor hours
• Updating the internal communication page
• Managing security management software for the main office
• Supporting social club events
• Preparing catering for town halls
• Coordinating IT requests for field locations
• Assisting the fleet admin with prepping new and outgoing fleet vehicles
• Completing PPE and vehicle safety equipment orders
• Supporting administrative team members with various ad hoc tasks as needed

Requirements

• Valid Driver's license
• Minimum 2-5 years of relevant administrative experience
• Strong Team Player
• Ability to Thrive in a Fast-Paced environment
• Self-Starter