Administrative Assistant

Bayshore HealthCare; Fredericton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading healthcare provider in Fredericton seeks an experienced Administrative Assistant to provide support with various tasks such as phone calls, correspondence, and report preparation. The ideal candidate has a Secondary School Diploma and at least two years experience in administrative roles. Proficiency in Windows applications and strong customer relations skills are essential for success in this role. The position is fully on-site.

Qualifications

• Minimum two years of experience as an Administrative Assistant or Receptionist.
• Fluency in written and spoken English.
• Ability to handle multiple tasks and work independently.

Responsibilities

• Handle and redirect incoming phone calls.
• Complete correspondence including letter writing.
• Prepare reports and documents as requested.
• Arrange appointments and meetings.
• Maintain confidential business files.

Skills

Customer relations

Windows applications proficiency

Administrative writing skills

Database management

Multitasking

Education

Secondary School Diploma

Administrative Assistant training program

Job description

Job Description

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

JOB SUMMARY

The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal / external communication in addition to other office duties as requested.

DUTIES AND RESPONSIBILITIES

• Handle, screen and redirect incoming phone calls.
• Complete correspondence including letter writing and text editing.
• Prepare reports and documents as requested.
• Handle incoming and outgoing mail and couriers as well asmaintaining mailing lists and databases.
• Arrange appointments and meetings.
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• Assist with the writing and editing of contractual agreements and Requests for Proposals.
• Transcribe and distribute meeting minutes.
• Assist in the development of materials for presentations to current and potential clients.
• Provide coverage for other Administrative positions as required.
• Participate in ongoing internal and / or external continuing education activities
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Complete other tasks as requested.

Job Qualification

Education :

Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.

Experience : A minimum of two years previous experience as an Administrative Assistant - Receptionist.

Other Skills and Abilities

Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English.

Internal candidates must have a proven ability to complete administrative tasks, deal with customers and have consistently shown above average initiative.

Bayshore is committed to a high quality and safe environment for both our staff and clients / patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and / or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.