Administrative Assistant

CBCL Limited; Fredericton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading engineering firm in Fredericton is looking for an Administrative Assistant to support its operations across two locations. Responsibilities include client interactions, document preparation, and project coordination. Ideal candidates will hold a college diploma and have advanced MS Office skills alongside strong communication and organization abilities. Competitive benefits and a supportive work environment are offered.

Benefits

Comprehensive health and dental benefits

CAAT Defined Benefit Pension Plan

Generous vacation allowance

Employer contributions towards leave top up

Wellness Incentive

Education and lifelong learning subsidization

Qualifications

• Advanced knowledge of MS Office software.
• Excellent verbal and written communication skills.
• Highly professional demeanor with an emphasis on client service.

Responsibilities

• Greeting the public in person and on the phone.
• Formatting and preparation of letters, reports, and proposals.
• Tracking proposals and project filing.
• Compiling expense reports and completing minor accounting functions.
• Organizing and booking travel for staff.

Skills

Organization

Client service

Document preparation

Time management

Communication skills

Education

College diploma in business-related field

Tools

MS Office

MS Project

Adobe software

Visio

Job description

Job Description

Are you a proactive, detail-oriented professional with a talent for organization and project coordination? CBCL is looking for an Administrative Assistant to be an essential part of our daily operations in Fredericton. The successful applicant will support two Fredericton branch offices and will be expected to split time between each location. In this role, you’ll handle a range of responsibilities, including greeting clients, coordinating project activities, formatting documents, and ensuring smooth office operations to support our engineering and project teams. If you enjoy streamlining processes and excel in both client service and document preparation, we’d love to hear from you!

Salary :

Your Key Responsibilities

• Greeting the public in person and on the phone;
• Formatting and preparation of letters, reports and proposals;
• Tracking proposals, project filing, and project archiving;
• Compiling expense reports, and completing minor accounting functions;
• Organizing and booking travel for staff;
• Compiling and possibly taking meeting minutes; and
• Other general office duties as required.

Your Capabilities and Credentials

• A college diploma in a business-related field or office management course;
• Experience in formatting and preparation of reports and proposals;
• Advanced knowledge of MS Office software (e.g., Word, Excel, PowerPoint);
• Excellent verbal and written communication skills;
• Strong interpersonal, organization and time management skills;
• Highly professional demeanor with emphasis on client service;

Assets

• Experience with ISO 9001 policies and procedures and engineering consulting firms;
• Experience with MS Project, Visio and Adobe software;

What we can offer You

A competitive compensation package effective on your first day of employment :

• Comprehensive health and dental benefits
• CAAT Defined Benefit Pension Plan with employer contributions
• Generous vacation allowance commensurate with experience
• Employer contributions towards maternity and parental leave top up
• Health spending account
• Wellness Incentive
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Program
• Public transit subsidy

In addition to the above benefits, we offer :

• Diverse team with a wide range of experience and expertise;
• Exposure to a variety of projects;
• Support to develop skills and pursue projects related to your own interests;
• Collaboration between multiple disciplines and levels of expertise;
• Mentoring opportunities to foster your personal and professional development;

About Us

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee‑owned firm, we value our people, our communities, and our history and look forward to continuing our steady growth. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long‑term relationships with our clients while providing them with innovative solutions.

CBCL operates from offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John’s, NL; and Ottawa, ON.

We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work. We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, we will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

Thank you for your interest. Only those selected to interview will be contacted.