Administrative Assistant

Firstonsite Restoration; Fredericton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A restoration company located in York County, Fredericton, is seeking a full-time Administrative Assistant. This role involves managing the life cycle of construction job files, ensuring accuracy and completeness while collaborating with project managers. The ideal applicant will possess intermediate computer skills and a strong attention to detail. The position offers a competitive salary and benefits, including a comprehensive health plan.

Benefits

Competitive salary

Extended health plan including medical, dental, and vision

Employee assistance program

Educational assistance

Professional development

Internal growth opportunities

Healthy work/life balance

Qualifications

• Ability to effectively prioritize and manage time in a fast-paced environment.
• Strong verbal and written communication skills.
• Attention to detail with great administration and record-keeping abilities.

Responsibilities

• Manage multiple job files from initiation to receipt of payment.
• Collaborate with Project Managers and Construction Managers for project updates.
• Ensure all invoicing is completed to meet weekly billing goals.

Skills

Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis

Ability to type at least 50 WPM

Basic administrative/accounting math skills

Job description

Overview

First Onsite is seeking to hire a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. If you are organized and can-do, read on!

This Administrative Assistant position comes with a competitive salary and a typical schedule of Monday-Friday. We also offer an exceptional extended health plan including medical, dental, and vision. Our other benefits include an employee assistance program, educational assistance, professional development, internal growth opportunities, the opportunity for national career movement, and a healthy work/life balance. If this sounds like the office position for you, apply today!

Responsibilities

As an Administrative Assistant, you are an organizational expert! You manage multiple job files at one time from initiation through to receipt of payment. You are responsible for the quality of each file in terms of accuracy and completeness combined with making sure that timelines are met. Following our standard operating procedures, you complete data entry, tracking, and updates. If any filing issues occur, you report them to the management lead and assist in providing a plan of action.

On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning. You continuously review projects to make sure that both the customers" and our standards/key performance indicators are being met. Following up with PMs, CMs, and other stakeholders, you ensure that all tasks and filing of documentation are completed.

You provide critical analysis of job performance including job costing, profitability, invoice accuracy, and application of customer standards. To achieve weekly billing goals, you ensure that all invoicing is completed. You enjoy your job as you are never bored and get to work in an exciting fast-paced office!

Qualifications

• Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
• Ability to type at least 50 WPM
• Basic administrative/accounting math skills

Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record-keeping abilities? If so, you may be perfect for this office position!

How to apply

If you feel that you would be right for this Administrative Assistant position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

We thank all applicants, however, only those selected for an interview will be contacted.