Administrative Assistant

Sun Gro Horticulture; Elma; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading horticultural company in Elma, Manitoba is seeking an Administrative Assistant to provide essential support to the management team. This role involves managing communications, preparing administrative documents, and collaborating with leadership to enhance operational workflows. Qualified candidates should have a diploma in office administration and 3-5 years of relevant experience. A permanent full-time position with full benefits is offered.

Benefits

Full benefits package

Opportunities for development

Qualifications

• 3 to 5 years of experience in an administrative role.
• Experience in an industrial or agricultural environment is an asset.
• Good understanding of operational processes.

Responsibilities

• Manage internal and external communications for plant operations.
• Prepare, review, and distribute administrative documents.
• Maintain up-to-date calendars, deadlines, and performance dashboards.
• Assist with coordination of continuous improvement initiatives.
• Collaborate with plant leadership to streamline workflows.

Skills

Proficiency with Microsoft Office Suite

Experience with management systems

Basic knowledge of accounting

Excellent organization skills

Strong sense of priorities

Discretion and professionalism

Education

Diploma in office administration or business administration

Job description

Sun Gro Horticulture is one of the most prominent North American horticultural companies, employing over 800 staff and serving customers worldwide. Since its humble beginnings in 1929, it has become the leading supplier of soilless growing mixes to North America’s top 100 greenhouse and nursery growers, shipping over 70,000 truckloads of product annually. Sun Gro products are made to exacting standards and conform to high product quality and performance criteria.

Sun Gro Horticulture recognizes that its success is due to the strength of its employees. A primary goal of Sun Gro® is to promote individual employees’ sense of accomplishment and contribution so that employees enjoy their association with Sun Gro Horticulture. The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, Sun Gro.

GENERAL SUMMARY

Under the supervision of the Plant Manager, the Administrative Assistant provides administrative, logistical, and operational support to the management team. The selected candidate ensures effective communication between sites, maintains administrative records, and supports compliance with internal procedures. This person serves as a liaison between production sites, internal departments, and external partners, playing a key role in supporting and maintaining the smooth flow of daily activities.

ESSENTIAL JOB FUNCTIONS

• Manage internal and external communications for plant operations (emails, calls, follow‑up requests).
• Prepare, review, and distribute administrative documents (forms, reports, correspondence, procedures, etc.).
• Maintain up‑to‑date calendars, deadlines, and performance dashboards.
• Participate in team meetings, prepare minutes, and ensure follow‑up on action items.
• Assist with coordination and documentation of continuous improvement initiatives.
• Collaborate with plant leadership and cross‑functional teams to streamline administrative workflows.

KNOWLEDGE, SKILLS AND ABILITIES

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Experience with management systems (e.g. Business Central, Geotab) and databases.
• Basic knowledge of accounting (purchase orders, budget tracking, etc.).
• Excellent organization skills and attention to detail.
• Strong sense of priorities and ability to manage multiple tasks simultaneously.
• Discretion, professionalism, and team spirit.

EDUCATION AND EXPERIENCE

• Diploma in office administration, business administration, or a related field.
• 3 to 5 years of experience in an administrative role (experience in an industrial or agricultural environment is an asset).
• Good understanding of operational processes.

WORK ENVIRONMENT

• Permanent full‑time position (40 hours/week).
• On‑site role located atmanufacturing plant.
• Wage to be discussed based on experience.
• Full benefits package and opportunities for development.