Administrative Assistant

University of Alberta Careers; Edmonton; On-site; CAD 42,000 - 60,000; Full time

Job summary

University of Alberta Careers is seeking an Administration Assistant to provide day-to-day support for the Migrant Integration in the mid-21st Century program. The role involves maintaining the program website, supporting non-financial reporting, and coordinating information across the UAlberta research team and lead sponsors.

Based at North Campus in Edmonton, the position requires strong organizational skills and the ability to liaise with internal staff and external partners.

Responsibilities

• Maintain the program website and update project information.
• Assist researchers with non-financial reporting requirements.
• Enter data into the program management database and track deadlines.
• Coordinate events and administrative tasks in collaboration with TMU and CFREF partners.

Job description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person. Work primarily takes place at North Campus, Edmonton.

Migrant Integration in the mid-21st Century: Bridging Divides is a federally funded research program lead out of Toronto Metropolitan University (TMU), in partnership with Concordia University, University of Alberta, and University of British Columbia. In 2023, the program was awarded $98 million from the federal Canada First Research Excellence Fund (CFREF) to identify research-informed solutions to mitigate challenges that immigrants face. The seven-year (with a possibility of extension), interdisciplinary program will explore the areas of citizenship and civic participation, the future of work, healthcare, and the responsible and ethical use of advanced technologies, including artificial intelligence. Over twelve million of this funding is coming to the University of Alberta as one of the institutional partners involved in the program.

Under the supervision of the programs institutional lead PI, Dr. Sandeep Agrawal, the administration assistant will provide day-to-day administrative support to the group of UAlberta researchers (currently 20), across multiple faculties, who are funded by and actively involved in this program. Specific responsibilities include maintenance of the program website, helping the UAlberta researchers meet their non-financial reporting requirements, submitting required information into the program's project management database, facilitating additional program requirements as required by the lead institution and program sponsors (including TMU, CFREF, and other sponsors), providing support for major events and other general program-related administrative support required by UAlberta researchers. Duties will vary depending on time of year and specific initiatives being carried out by the lead institution the UAlberta team of researchers. In addition to support the UAlberta team of researchers, this position will also work closely with the institutional programs team in research administrative services in meeting our administrative obligations to the lead institution (i.e. TMU), CFREF, and other sponsors. This position will also have a close working relationship with other administrative staff (i.e. department/faculty administrators, various partners) at both UAlberta and TMU.