Administrative Assistant

Admiral Investigations; Dieppe; On-site; CAD 40,000 - 55,000; Full time

Job summary

A security services company in Dieppe seeks a proactive Administrative Assistant for full-time support. Responsibilities include onboarding staff, managing records, recruitment assistance, and ensuring compliance with company policies. Ideal candidates have post-secondary education, 3+ years of experience, and strong organizational and communication skills. A supportive work environment offers growth opportunities.

Qualifications

• Minimum of 3 years of administrative experience, preferably in a similar industry.
• High level of discretion and professionalism when handling confidential information.

Responsibilities

• Assist in onboarding new staff and manage employee records.
• Oversee the tracking and distribution of uniforms and equipment.
• Support the hiring process by preparing job postings and coordinating interviews.
• Maintain accurate records and provide general office support.
• Collaborate with the finance team to ensure payroll processing.
• Assist in maintaining compliance with company policies.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Bilingualism (English/French)

Education

Post-secondary education in Business Administration or related field

Job description

Job Description

Administrative Assistant – Full‑Time (Monday to Friday)

Location: Dieppe, New Brunswick

About Admiral Investigations

Established in 1995, Admiral Investigations has been a trusted provider of professional security services across New Brunswick for over 30 years. Our commitment to integrity, reliability, and excellence has solidified our reputation in the industry. As we continue to grow, we are seeking a dedicated Administrative Assistant to support our dynamic team.

Position Overview

We are looking for a proactive and organized Administrative Assistant to play a pivotal role in our daily operations. This position offers a diverse range of responsibilities, including employee onboarding, benefits coordination, inventory management, fleet oversight, recruitment support, and general administrative tasks. The ideal candidate will be adaptable, detail‑oriented, and capable of managing multiple priorities in a fast‑paced environment.

Key Responsibilities

• Employee Support: Assist in onboarding new staff, manage employee records, and coordinate benefits programs.
• Inventory and Fleet Management: Oversee the tracking and distribution of uniforms and equipment; coordinate vehicle assignments and maintenance schedules.
• Recruitment Assistance: Support the hiring process by preparing job postings, coordinating interviews, and participating in recruitment events.
• Administrative Duties: Prepare employment confirmation letters, maintain accurate records, and provide general office support.
• Payroll Support: Collaborate with the finance team to ensure accurate and timely payroll processing.
• Policy Compliance: Assist in maintaining compliance with company policies and procedures, including insurance and licensing requirements.

Qualifications

• Post‑secondary education in Business Administration or a related field.
• Minimum of 3 years of administrative experience, preferably in a similar industry.
• Proficiency in Microsoft Office Suite and other standard office software.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills in English; bilingualism in French is considered an asset.
• High level of discretion and professionalism when handling confidential information.

Why Join Admiral Investigations?

At Admiral Investigations, we value our employees and recognize their contributions to our success. We offer a supportive work environment where your skills and dedication are appreciated. This is an opportunity to be part of a respected organization with a longstanding commitment to excellence in security services.

Application Process

To apply, please submit your resume and a cover letter detailing your qualifications and interest in the position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.