Administrative Assistant

Midland Transport; Dartmouth; On-site; CAD 40,000 - 50,000; Full time

Job summary

A dynamic transportation company based in Dartmouth is seeking a Full-Time Administrative Assistant. Candidates should have strong communication skills and be well-organized. The role involves completing time and attendance records, managing reports, and providing superior service to internal and external customers. This position offers a rewarding work environment with various benefits and opportunities for growth.

Benefits

Flexible health, drug, dental, and vision plan

RRSP matching program

3 weeks' paid vacation

Maternity leave top-up program

Growth and progression opportunities

Qualifications

• Must possess a minimum High School Diploma, with a preference for a college diploma.
• Excellent communication and problem-solving skills.
• Ability to thrive in a fast-paced work environment.

Responsibilities

• Complete Time & Attendance for employees and operators.
• Prepare daily, weekly, monthly, and yearly reports.
• Audit invoices and manage office supplies.

Skills

Excellent communication skills

Problem-solving skills

Ability to work in a fast-paced environment

Well organized

Attention to detail

Education

Minimum High School Diploma, college diploma preferred

Job description

Overview

Midland Transport is currently seeking a Full-Time Administrative Assistant to be based at our Dartmouth Terminal. The selected candidate will be a self-starter with a strong work ethic and a "Can Do" attitude.

Benefits To Joining Midland:

• A dynamic, safe, and rewarding work environment
• A flexible health, drug, dental, and vision plan
• RRSP matching program
• Employee & Family Assistance Programs
• Health & Wellness reimbursements, includes gym memberships, fitness classes or online workout programs
• 3 weeks\' paid vacation
• Maternity leave top-up program
• Growth and progression opportunities within Midland Transport and large network of the JD Irving group of companies

Responsibilities

• Complete Time & Attendance for Company employees, City Owner Operators, and Agencies (Transport and Courier)
• Complete various daily, weekly, monthly & yearly reports
• Audit invoices, enter and receive POs
• Monitor terminal mailbox
• Order office supplies
• Answer phones
• Provide Superior Quality Service to our internal and external customers at all times
• Complete various Terminal Administrative support functions, including back up support when needed to drive business improvements and satisfy customer ongoing needs

Qualifications

• Education Required: Minimum High School Diploma, college diploma preferred
• Excellent communication and problem-solving skills
• Ability to work in a fast-paced group environment
• Well organized and detail-oriented
• Knowledge of the Transportation industry an asset
• Bilingualism is an asset but not required

About Us

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About the Team

With over 50 years in the Transportation industry, Midland Transport has grown into a dynamic company throughout Atlantic Canada, Quebec, Ontario and the northeastern United States. This continued growth and success has been driven by our professional and dedicated team of 1900 employees, drivers and owner operators as well as our Company Values that drives our Superior Quality Service.