Administrative Assistant

Millwood Elementary; Dartmouth; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent educational institution in Dartmouth is seeking a School Based Administrative Assistant. The role involves providing administrative support to daily operations, requiring a diploma in Office Administration and experience in a fast-paced office. Competitive hourly pay starts at $27.15 with annual increases based on a collective agreement. The position is full-time during school months with benefits like work/life balance and professional growth opportunities.

Benefits

Attractive schedules for work/life balance

Competitive compensation

Career opportunities for growth

Qualifications

• Completion of a diploma/certificate program in Office Administration.
• Minimum two years recent experience in an office environment.
• Willingness to train in job-related software programs.

Responsibilities

• Provide administrative support to daily operations of the school.
• Work collaboratively within the school environment.
• Report directly to the School Principal.

Skills

Office Administration

Proficiency in word processing

Experience in a fast-paced office

Education

Diploma/certificate in Office Administration/Management

Tools

Advanced computer systems

Job description

Details

The Halifax Regional Centre for Education (HRCE) is the largest Centre for Education in Atlantic Canada with over 11,000 full‑time, part‑time and casual employees. Serving more than 58,000 students in 137 schools, our geographic region spans a 350 km radius. Add yourself to a world of learning today!

HRCE offers

• Attractive schedules offering work/life balance
• Competitive compensation and time off
• Excellent career opportunities and potential for professional growth and development
• Employee and Family Assistance Program

School Based Administrative Assistants are members of the Nova Scotia Government and General Employees Union, Local 53 (NSGEU). The NSGEU collective agreement can be accessed by clicking HERE.

The School Based Administrative Assistant shall provide the required administrative support to the school in all aspects of its day‑to‑day operations. A School Based Administrative Assistant works in a team‑based environment and displays a high degree of professionalism and diplomacy in dealing with the general public, students, staff, volunteers and outside agencies. Consistent with Department of Education and Early Childhood Development and Halifax Regional Centre for Education policies, the Administrative Assistant will work within an established accountability framework to ensure maximum results are achieved in delivering support services to schools. Working collaboratively within the school, the Administrative Assistant reports directly to the School Principal.

Qualifications

• Completion of a diploma/certificate program from a recognized institution in Office Administration/Management, Secretarial Science, or an acceptable equivalent obtained through relevant job training and experience.
• Minimum two (2) years recent experience in a fast‑paced office environment utilizing an advanced computer system with proficiency in word processing, spreadsheets and databases.
• Willingness to train in job‑related software programs including an advanced Student Information System, accounting software and website maintenance required.

Rate of Pay

The starting hourly rate is $27.15. Rates are based on a five (5) step scale with step increases occurring annually in accordance with the Collective Agreement as shown below.

• Step 1 – $27.15 hourly – $41,811.00 annual salary (10‑month schedule)
• Step 2 – $27.79 hourly – $42,796.60 annual salary (10‑month schedule)
• Step 3 – $28.47 hourly – $43,843.80 annual salary (10‑month schedule)
• Step 4 – $29.09 hourly – $44,798.60 annual salary (10‑month schedule)
• Step 5 – $30.22 hourly – $46,538.80 annual salary (10‑month schedule)

This is a 10‑month per year position with a work schedule in accordance with the school year calendar which includes time off at Christmas and March Break, depending on the duration of the term.

Hours of Work

Seven (7) hours per day (excluding lunch) totalling 35 hours per week, Monday through Friday between the hours of 7:30 a.m. and 4:30 p.m. Administrative Assistants are entitled to an unpaid lunch break of at least one‑half (½) hour and up to one (1) hour to be scheduled in consultation with the immediate supervisor.

In accordance with Article 21.03(b) of the NSGEU Collective Agreement the start date of the position may vary from the date listed above should the successful applicant be a bargaining unit employee.