Administrative Assistant

College of the Rockies; Cranbrook; On-site; CAD 30,000 - 60,000; Full time

Job summary

A community college in British Columbia is seeking an Administrative Assistant for the East Kootenay Teacher Education Program. The ideal candidate will have strong organizational and interpersonal skills, an Office Administration certificate, and experience with Microsoft Office. Key responsibilities include managing administrative tasks, supporting program development, and facilitating communication among students and faculty. This regular full-time role offers competitive salary and a vibrant work environment.

Qualifications

• Two years of relevant administrative experience.
• Strong intermediate-level Excel and Word ability.
• Ability to work independently and in a team in a fast-paced environment.

Responsibilities

• Manage day-to-day administrative tasks and communications.
• Handle confidential information with discretion.
• Support program development and maintain high quality standards.
• Coordinate schedules, meetings, and documentation.
• Facilitate communication among various stakeholders.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Analytical thinking

Problem-solving abilities

Negotiation skills

Communication skills

Experience with Microsoft Office

Familiarity with information systems

Education

Office Administration certificate

Tools

Microsoft Word

Microsoft Excel

Colleague

D2L

Zoom

Teams

Survey Monkey

Brightspace

Job description

Administrative Assistant, East Kootenay Teacher Education Program (EKTEP)

Regular, Full-time Sessional (10 months per year)

Late August to Late June Annually

Duties :

• Managing day-to-day administrative tasks and communications
• Handling confidential information with discretion and professionalism.
• Supporting program development and maintaining high standards of quality
• Coordinating schedules, meetings, and documentation
• Facilitating effective communication among students, faculty, staff, and external partners
• Applying strong organizational and interpersonal skills to ensure smooth program operations

Qualifications :

Office Administration certificate specializing in administrative assistance or a comparable credential and at least two years of relevant administrative experience. A demonstrated proficiency in Microsoft Office applications, especially strong intermediate-level Excel and Word ability and comfort; excellent written and verbal communication skills are essential. The incumbent will work both independently and collaboratively in a fast-paced, deadline-driven environment.

This is an exciting opportunity for a candidate who is looking to have summers off, and who excels in a busy, active work environment. Building respectful and effective relationships with a diverse range of individuals, including students, faculty, mentor teachers, supervisors, and partners from the University of Victoria and College of the Rockies is key to success. Experience using information systems, learning platforms such as Colleague and FAST, D2L, Zoom, Teams, Survey Monkey and Brightspace, is required. Attention to detail and the ability to manage multiple projects and competing priorities are critical. The role also demands strong analytical thinking, problem-solving abilities, and negotiation skills, along with a proven capacity to work effectively as part of a diverse team.

As an employee of College of the Rockies, the successful candidate is expected to be a lifelong learner who continues to develop his / her skills to help the College meet the needs of our students and our other valued clients.

Successful candidates may be required to complete a Criminal Record Check.

Salary

Position #47

As per the CUPE Salary Schedule and Collective Agreement, Pay Level 4 $3,901 to $4,688 per month.

Days and Hours of work : Monday-Friday, 8am-4pm Mountain Time

Closing Date : November 3, 2025

Preferred Start Date : Jan 5, 2026

Interested persons should submit both a cover letter and resume directly through the College website under "Work Here" Ensure you press "upload" after you add each document.

Please quote Competition #25-CU-37-IN

Please ensure your cover letter and resume clearly describe your related qualifications and experience as selection for interview will be based on the information provided.

To support employment equity and diversity in the workplace, we encourage all qualified applicants, including Indigenous Peoples, persons with disabilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at College of the Rockies.

In the spirit of reconciliation, we are committed to increasing Indigenous representation throughout the institution and encourage applicants to self-identify as First Nation, Metis or Inuit within cover letters and / or resume.

We thank all who apply and advise that only those selected for further consideration will be contacted.