Administrative Assistant

RBC; City of Langley; On-site; CAD 30,000 - 60,000; Full time

Job summary

A major bank in the Metro Vancouver area is looking for an Administrative Assistant to support two Vice Presidents in Commercial Financial Services. This role involves planning, organizing, and prioritizing tasks to maximize the VPs' effectiveness. The ideal candidate will have 3-5 years of executive-level administrative experience and advanced skills in Microsoft Office. The position offers the chance to contribute to a dynamic and collaborative team environment.

Benefits

Comprehensive Total Rewards Program

Bonus structure

Flexible benefits

Access to various programs and resources

Qualifications

• 3 – 5 years’ experience providing administrative support at the executive level.
• Advanced knowledge of Microsoft Office including Outlook, Word, Excel, and Power Point.
• Demonstrated proactive approaches to problem-solving.
• Strong interpersonal skills for building relationships with stakeholders.
• Excellent organizational skills with attention to detail.
• Ability to work effectively both in teams and independently.

Responsibilities

• Plan and monitor operating expenses and budgets.
• Support calendar management for the VPs.
• Prioritize high-impact activities for the VPs.
• Manage correspondences and act as a point of contact.
• Assist with risk and compliance requirements.
• Prepare documentation for reviews and reporting.
• Coordinate onboarding technical aspects for new hires.

Skills

Communication

Data Entry

Detail-Oriented

Email Services

Office Administration

Presentation Software

Spreadsheet Software

Teamwork

Time Management

Word Processing Software

Tools

Microsoft Office

Adobe Acrobat

Social Media Platforms

Job description

What is the opportunity?

As the Administrative Assistant supporting 2 Vice Presidents, Commercial Financial Services, you will provide in-depth support in day-to-day management of the team. The primary purpose of this role is to help the VPs maximize their time against top priorities in the market, impacting client loyalty, employee engagement, and business results. You will proactively recommend and implement changes to improve efficiency, assist with reporting analyses, and build relationships with internal partners to support the VPs work.

What will you do?

• Plan and monitor critical aspects of the market, such as operating expenses, staff cost budgets, the business unit’s recognition programs, client and staff event management, and internal regional communications processes;
• Provide support to plan, organize and administer the VP’s calendar and ensures pre-preparation for all bookings;
• Prioritize the VP’s time against the highest impact activities;
• Actively manage incoming and outgoing correspondences and act as a point of contact between executives and employees/clients;
• Support the VP with risk and compliance requirements, transit routines, and overall market office operations;
• Prepare the VP for weekly, monthly and quarterly reviews & routines, including electronic documentation management and all information reporting; and
• Coordinate technical aspects of on-boarding of new hires, including equipment orders and system access setup;
• Uphold a strict level of confidentiality.

What do you need to succeed?

Must-have:

• 3 – 5 years’ experience providing administrative support at the executive level.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Nice-to-have:

• Experience in the Financial Services sector

What’s in it for you?

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• Work in a dynamic, collaborative, progressive and high performing team
• Significant exposure to stakeholders across Canadian Banking and other business units.
• Access to various programs, resources and technology.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, and bonus structure.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

• Address: 19888 WILLOWBROOK DR:LANGLEY
• City: Langley
• Country: Canada
• Work hours/week: 37.5
• Employment Type: Full time
• Platform: PERSONAL & COMMERCIAL BANKING
• Job Type: Regular
• Pay Type: Salaried
• Posted Date: 2025-10-23
• Application Deadline: 2025-11-07

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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