Administrative Assistant

Covenant Health Canada; Camrose; On-site; CAD 30,000 - 60,000; Part time

Job summary

A healthcare organization based in Camrose, Alberta, is looking for an Administrative Assistant to respond to enquiries and perform various clerical duties. This position includes calendar management, event organization, and data tracking. The candidate should possess at least a year of relevant education and three years of administrative experience, particularly in a healthcare setting preferred. Candidates must demonstrate excellent interpersonal skills and the ability to handle multiple priorities effectively.

Qualifications

• Minimum 3 years of secretarial/administrative experience.
• Ability to maintain confidentiality per relevant acts.
• Flexible and adaptable to changing environments.

Responsibilities

• Manage calendar, schedule and coordinate meetings.
• Organise events such as retreats and training.
• Create spreadsheets for data tracking and monitoring.

Skills

Intermediate to Advanced knowledge of Microsoft Office

Exceptional organisational skills

Excellent customer-relations skills

Education

One year related post-secondary certificate

3 years of secretarial/administrative experience

Job description

Your Opportunity:

Responding to general and/or various enquiries (requests for IT accesses, equipment needs, general requests for staff, families, patients). Acts as first point of contact for visitors, patients, staff (respond, address and/or direct general enquiries to the appropriate personnel).

Responsibilities:

• Calendar management (schedule and coordinate meetings, liaise with other sites for coordination).
• Organise events such as retreats, in‑service training, orientation (room/venue booking, catering, equipment needs).
• Attend meetings (create agenda, obtain/distribute correspondence, track action items, minute taking).
• Create spreadsheets for data tracking and monitoring (e.g., Performance Reviews, certification renewals) and compile, input and track physician on‑call data.
• Prepare and organise correspondence (letters, memos, reports, presentations).
• Provide support to other clerical staff (arranging IT accesses, Microsoft Office support, equipment support).
• Assist with recruitment activities (RMS, compile interview packages).
• Coordinate equipment removal and/or distribution (minimise disruption to patient care; network connections, equipment alignment).
• Input appropriate coding and reconcile invoicing (PCards, Time‑keeping, flowsheets).
• Order office supplies and equipment.
• Act as contact for the rental property (Sisters House – ensuring rental agreements are compliant, signed, payments received, general maintenance and housekeeping).
• This position is non‑unionised.

Job Details:

• Classification: Administrative Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Administration
• Primary Location: St. Mary's Hospital
• Location Details: As Per Location
• Employee Class: Casual/Relief
• FTE: 0.00
• Posting End Date: 12‑DEC‑2025
• Date Available: 12‑JAN‑2026
• Hours per Shift: 7.75
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Shift Pattern: Days, Evenings
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $23.16
• Maximum Hourly Salary: $34.75
• Vehicle Requirement: Not Applicable

Required Qualifications:

• One year related post‑secondary certificate (an equivalent combination of education and experience may be considered).
• Minimum of 3 years of secretarial/administrative experience.
• Intermediate to Advanced knowledge of the Microsoft Office suite and desktop publishing programmes.
• Ability to maintain a high level of confidentiality, awareness of PPCA, FOIP, PIPA Acts.
• Ability to set priorities, manage multiple projects, adapt, and achieve results within a fast‑paced environment.
• Ability to work with limited supervision.
• Exceptional organisational, interpersonal and problem‑solving skills.
• Excellent customer‑relations skills, maintaining collaborative relationships with internal and external stakeholders.
• Knowledge of, and ability to make decisions in conformity with established site and corporate policies and procedures.
• Proficient in handling multiple priorities and adapting to an ever‑changing environment.
• Flexibility with changes within the organization and maintenance of a positive, self‑motivated attitude.
• Ability to handle numerous enquiries through email and phone calls while ensuring administrative duties are completed.

Additional Required Qualifications:

As Required.

Preferred Qualifications:

• Minimum of 3 years of administrative experience in a healthcare environment is preferred.