Administrative Assistant

Agilus Work Solutions; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an Administrative Assistant for a role in the oil and gas industry in Calgary, Alberta. This position provides high-level administrative support, managing office tasks, communication, and document compliance. Candidates must have over 3 years of experience and strong skills in MS Office and SAP. The pay ranges from $25.00 to $30.00 per hour with a 1-year contract, working Monday to Friday in the office.

Qualifications

• 3+ years of administrative experience.
• Exceptional communication and interpersonal skills.
• Strong organizational and time-management skills.

Responsibilities

• Manage calendars and schedule meetings.
• Maintain office supplies and equipment inventory.
• Handle incoming calls and emails professionally.
• Provide administrative assistance for project teams.
• Organize and maintain filing systems.
• Draft and format correspondence and reports.
• Process expense reports and purchase orders.

Skills

MS Office

SAP

Communication

Organizational skills

Time management

Tools

GEP

Job description

Agilus is recruiting for an Administrative Assistant in the Oil and Gas Industry in Calgary, Alberta. The Administrative Assistant provides high-level administrative support to ensure efficient operations within the oil and gas environment. This role involves managing office tasks, coordinating communication, and supporting teams with documentation and compliance requirements specific to the energy sector.

Total Rewards: $25.00 - $30.00 hourly, 1‑year contract with a potential of extension. Monday to Friday in the office.

Location: Quarry Park. Pay rate: depending on experience.

Typical Day

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Maintain office supplies and equipment inventory.
• Handle incoming calls, emails, and inquiries professionally.
• Provide administrative assistance for project teams, including scheduling and tracking deliverables.
• Organize and maintain electronic and physical filing systems.
• Draft, edit, and format correspondence, reports, and presentations.
• Prepare and process expense reports and purchase orders, and invoicing.

Successful candidates will have:

• 3+ years of administrative experience.
• Strong MS Office and SAP skills.
• Exceptional communication and interpersonal skills.
• Familiarity with GEP is an asset.
• Strong organizational and time‑management skills.

This posting is for an active opening. Please apply directly online.