Administrative Assistant

Note; Calgary; On-site; CAD 45,000 - 59,000; Full time

Job summary

A leading educational institution in Calgary is seeking a Full-time Administrative Assistant to provide comprehensive administrative support in the School of Nursing and Midwifery. This role involves managing office activities, coordinating meetings, and supporting various departmental projects. Ideal candidates should have a post-secondary certificate and relevant experience in an academic setting. The position offers a salary range of CAD 45,992 to CAD 58,244 per annum, with a closing date of November 17, 2025.

Qualifications

• 2-3 years of relevant experience.
• Previous experience in a post-secondary institution.
• Administrative experience in an academic or similar setting strongly preferred.

Responsibilities

• Provide general administrative support across the School of Nursing and Midwifery.
• Support the coordination of departmental projects, events, and activities.
• Provide administrative support to the department including scheduling meetings.

Skills

Organizational skills

Communication skills

Time-management skills

Education

1-Year Post Secondary Certificate / Program Completion

Job description

Description

Note: There is a strong internal candidate for this position.

About Health Community and Education

Faculty of Health Community and Education (HCE) is constantly looking forward to an inspired future where our efforts contribute to healthy communities and ultimately improve the quality of life of those with whom we interact. Our unique collection of programs tailored to health community and education professions creates a compelling collective. Our partnerships with the community and within the post‑secondary sector open up new and exciting avenues that increase access and opportunity while augmenting the overall student experience. The Faculty of Health Community and Education is comprised of four departments: School of Nursing and Midwifery (SONM), Health and Physical Education, Child Studies and Social Work and Education, which offer a variety of degree, diploma, and certificate programs.

The Faculty has a strategic plan which guides the work of each unit, the entire faculty, and our people. Ani to pisi 2030 describes the spider web and the interconnectedness of all people and things. View our full strategic plan here.

For more information on the Faculty of Health Community and Education please visit our webpage.

About the Role

The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the special programs in the School of Nursing and Midwifery. This position is responsible for managing day‑to‑day office activities, coordinating meetings and communications, maintaining records, preparing correspondence and reports, and assisting with various projects as assigned. The Administrative Assistant serves as a key point of contact for internal and external stakeholders and contributes to a positive, organized, and professional work environment.

This position is a Full Time Limited term position working 35 hours per week for 6 months.

Responsibilities

• Provide general administrative support across the School of Nursing and Midwifery including reception backup, purchasing, and travel arrangements.
• Support the coordination of departmental projects, events, and activities.
• Provide administrative support to the department including scheduling meetings, managing calendars, and coordinating communications.
• Support student processes including scheduling, communication, and document management.
• Assist with program accreditation reviews and data collection.
• Maintain confidentiality, professionalism, and accuracy in all tasks.

Qualifications

• 1‑Year Post Secondary Certificate / Program Completion.
• 2-3 years of relevant experience.
• Previous experience in a post‑secondary institution.
• Administrative experience in an academic or similar setting strongly preferred.
• Strong organizational, communication, and time‑management skills.
• Ability to handle confidential information with discretion and work independently in a busy environment.

Salary : $45992 - $58244 per annum

Closing Date : November 17 2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: Last Name Requisition Number Document (ex. Smith 999999).

Employment Type: Temp

Experience: years

Vacancy: 1

Yearly Salary Salary: 45992 - 58244