Administrative Assistant

Brunel; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading recruitment firm in Calgary is seeking an experienced Administrative Assistant for a 12-month contract. The ideal candidate will provide vital administrative support to the engineering team, manage scheduling and office supplies, and demonstrate exceptional communication skills. Successful applicants will have proficiency in MS Office and strong organizational skills. This role requires attention to detail and the ability to maintain a professional office environment.

Qualifications

• Provide administrative support to a department or individual with professionalism.
• Maintain organized records, schedule meetings, and manage calendars.
• Handle confidential and sensitive data with discretion.

Responsibilities

• Typing, filing, and maintaining organized records.
• Coordinating meetings, conferences, and other events.
• Leading projects and problem-solving with moderate direction.

Skills

Excellent verbal and written communication skills

Proficiency in MS Office (Word, Excel, PowerPoint)

Strong administrative coordination abilities

Previous customer service experience

Ability to multi-task and prioritize effectively

Experience in problem-solving with moderate work direction

Proven organizational skills and attention to detail

Job description

Job Title: Administrative Assistant (12 month+ contract)

Location: Calgary, Alberta, Canada

Company Overview

Brunel are currently partnered with a market leading, high profile Oil & Gas company located in Calgary. We are seeking an experienced and highly skilled Administrative Assistant to provide crucial support in-office to the engineering team and contribute to the overall success of the organization.

Main Functions

As an Administrative Assistant you will play a pivotal role in providing administrative support to a department or individual. Your responsibilities will encompass a variety of tasks, including but not limited to:

Administrative Support

• Typing, filing, and maintaining organized records.
• Answering phones and addressing inquiries with professionalism.
• Scheduling and calendaring to ensure efficient time management.
• Coordinating meetings, conferences, and other events.

Special Projects

• Work on special projects involving recording, compiling, retrieving, reporting, and analyzing information.
• Multi-task and prioritize effectively to meet project deadlines.

Office Management

• Obtain necessary supplies and oversee mail sorting/distribution.
• Maintain a clean and organized office environment.
• Provide leadership and mentorship to other office staff.

Communication and Training

• Demonstrate excellent verbal and written communication skills.
• Train and mentor other office staff as needed.
• Handle confidential and sensitive data with discretion.

Project Leadership

• Lead projects with a focus on creating and developing rather than just maintaining and monitoring.
• Identify issues and problem-solving with moderate work direction.

Skills and Qualifications

• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email systems.
• Strong administrative coordination abilities.
• Previous customer service experience.
• Ability to multi–task and prioritize effectively.
• Experience working with moderate work direction, identifying issues, and problem‑solving.
• Proven organizational skills and attention to detail.